Director of Fiscal Affairs - 136924

Job Title

Director of Fiscal Affairs

Introduction

Reporting to the Chief Administrative Officer, the Director of Fiscal Affairs has direct and independent responsibility for all financial activities in the Department of Physics, with delegated authority to execute pre- and post-awards, recharges, and service agreements. Oversees all extramural and department operating financial activities, spanning federal, state, and private contracts and grants, university funding, gifts and endowments, recharge activity, service and membership agreements, and other complex arrangements with industrial partners.

Responsibilities

The Director analyzes, develops, implements, and refines fiscal policies, affiliations, and agreements. Exercises leadership and discretion to address managerial and programmatic challenges, using a high degree of independence, ingenuity, and analytical skill. Provides financial guidance to academic researchers and over 55 principal investigators in the acquisition and administration of research funding. Leads the development of financial best practices that ensure compliance with UC, federal, state, and local regulations.

Develops standards to meet audit requirements and promote sound business practices and ethics. Administers the departmental operating budget, including expenditure assignments and long-range financial planning. Prepares analytical studies and expenditure reports, advises department management and campus officials, and actively contributes to the department's strategic planning. Serves as a confidential financial advisor to the CAO and represents the department on campus-wide committees related to finance, research, data, and systems.

Qualifications

• Bachelor's degree in related area and/or equivalent experience/training.
• Extensive knowledge of finance policies, practices, and systems, budgeting and reporting techniques, accounting and bookkeeping.
• Solid understanding of financial and resource planning concepts as well as how to control organizational budgeting.
• Prior supervisory experience required. Excellent supervisorial skills, including the skills to hire high-quality staff, to direct the work of others, to manage performance, to mediate disputes or otherwise help to resolve conflicts, and to provide effective leadership/coaching/mentoring.
• Ability to prepare and present materials to internal and external constituents.
• Extensive knowledge of human resource policies, practices, and planning.
• Demonstrated ability to effectively communicate both verbally and in writing.
• Advanced skills in the use of spreadsheet and database software.
• Demonstrated interpersonal skills and ability to work effectively across the organization at all levels.
• Proven ability to deal with changing priorities and direct the work of others accordingly. Ability to multi-task.
• Demonstrated ability to screen applications, interview candidates, and either make selection decisions or recommend individuals for hire.
• Thorough knowledge and understanding of internal control practices and their impact on protecting University resources.
• Client services oriented; has good listening, communication, critical thinking, and analytical skills.
• Knowledge of compliance requirements related to financial conflict of interest and research safety.
• Experience with all types of award mechanisms, including grants, contracts, subcontracts, subawards, and cooperative agreements.
• Extensive knowledge and understanding of complex policies and concepts in research administration.
• Demonstrated ability to handle confidential matters with tact and discretion.
• Demonstrated ability to act ethically and to encourage/support ethical behavior by others.
• Ability to perform highly complex financial analysis and customized reporting, including advanced competence in the use of spreadsheet and database software to perform these functions.

Special Conditions

• Job offer is contingent on clear Background Check.
• Occasional evenings and weekends may be required.
• Confidentiality is condition of employment due to access to sensitive materials.
• Prior supervisory experience required.
• This is a UC San Diego Internal Recruitment open to UC San Diego Career Employees Only.

Pay Transparency Act

Annual Full Pay Range: $97,200 - $182,000 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $46.55 - $87.16

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs.

EEO Statement

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.