JobsUSASenior Project Officer
Company : Columbia University
Location : New York, NY, 10261
Posted Date : 15 September 2025
Job Details
- Job Type: Officer of Administration
- Bargaining Unit:
- Regular/Temporary: Regular
- End Date if Temporary:
- Hours Per Week: 35
- Standard Work Schedule: 9 to 5 pm
- Building:
- Salary Range: $85,000 - $90,000
Position Summary
The Senior Project Officer (SrPO) works closely with other staff members (both pre- and post-award) in the day-to-day operations and reports directly to the Associate Director and Associate Dean of Grants & Contracts. The SrPO is responsible for a broad range of pre- and post-award activities on sponsored projects.
The SrPO is expected to deliver high-quality, customer-focused grants management services, interacting with faculty and administrative staff to facilitate sponsored-project planning, program and administration, and serve as the single point of contact in this regard. After an initial training period, the SrPO is assigned a group of departments, centers and institutes to support the SrPO is expected to adhere to all sponsor and university guidelines and procedures at all times. This position requires problem-solving skills in a deadline-driven environment as well as the consistent exercise of independent judgment and discretion in matters of significance.
Responsibilities
Proposal review, coordination, and submission
- Receive and perform institutional review of grant and contract proposals to ensure they meet sponsor and University requirements prior to being submitted.
- Ensure that a Rascal PT record has been created and registered by the department prior to starting review of proposal.
- Utilizing established proposal review procedures, perform necessary review per the Proposal Review Checklist and in advance of proposal submission.
- Assist PIs and departments with proposals to meet agency requirements and guidelines.
- Ensure conflict-of-interest and other necessary compliance requirements have been met prior to submission in accordance with established policies and procedures.
- Assist researchers, faculty, and department administrators with electronic grant preparation, submission to Grants.gov, and other electronic application venues.
- Ensure that finalized and complete Rascals are in place prior to submission of proposals.
- Assigned the authority and responsibility as official signatory on designated applications
Just-in-Time (JIT) receipt, processing and submission
- Receive JIT requests from sponsor, department or PI via central e-mail or other method and process necessary requests.
- Forward any JIT requests received directly from sponsor, department, or PI to SPA central e-mail box for proper receipt and tracking.
- Upload submitted JIT materials after submission to sponsor into InfoEd as well as updating the status to "JIT submitted."
Award receipt, negotiation and acceptance of grants & contracts and
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