Immediate Front Office Coordinator

Immediate Front Office Coordinator

KIPP Jacksonville Public Schools seeks a Front Office Coordinator. The Front Office Coordinator supports the operational and academic success of a school by maintaining operational systems and creating a welcoming front office environment for KIPP families and community members. The Front Office Coordinator is part of the school-based operations team and is a year-round employee. This is an hourly position and typical hours range from 7:30 a.m. to 4:30 p.m. Monday through Friday.

Specific Duties

• Maintain a neat, organized, clean, professional, and welcoming environment for visitors
• Carry out general administrative duties; answer phones, update transportation changes, check in tardy students, assist parents with early check-outs, and greet and sign in all visitors
• Make photocopies, assist with faxes, and assist parents/guardians when they visit the school

Attendance

• Accurately manage daily attendance, updating systems with tardy and early check-out information and excuse notes
• Make personalized calls to families when students are absent and updating student systems with information

Student Records

• Secure and maintain well-organized and up-to-date student folders; including contacting other schools for student records, and fulfilling requests from other schools
• All paperwork (i.e. excuse notes, report cards) filed in student folders

Enrollment

• Assist Operations leader(s) with new student enrollment and registration Assist Student Information Systems Manager with updating all systems for new student enrollment

Medication

• Provide students with medication and maintain logs
• Administer First Aid/CPR as needed (current certification not required, KIPP Jacksonville can provide the training)

Other

• This position may perform other duties as assigned by their manager or the operations team

Compensation and Benefits

• The hourly rate for a Front Office Coordinator is $14.50/hour.
• Access to individual health benefits (including medical, dental, and vision)*
• Access to individual short-term and long-term disability insurance*
• 403(b) retirement program with a company match*
• To support growth, all staff members receive individualized professional development.

*This offering is subject to change each school year. Terms would be outlined in an offer letter, if issued.

Qualifications

• High School Diploma
• Exceptional organization skills with a knack for details
• Ability to multi-task with competing priorities in a fast-paced environment
• High level of customer service to all stakeholders, both internal and external
• Grace under fire professionalism
• MS Office basic skills to include Outlook email and calendar, Excel, PowerPoint, and Word
• KIPP Jacksonville Public Schools believes that our staff will represent our core valueshigh expectations, a growth mindset, commitment to team, trust, joy, and sustainability. We search for established staff members who embody them.
• Possesses a deep commitment to both racial and educational equity
• High level of comfort with sitting at the front desk using office equipment, computers, entering data, answering phones, and greeting visitors for an extended period of time. Comfortable with walking up and down stairs and through school hallways, as needed
• Passing a background check, as required by law

Highly Preferred Qualifications

• Experience in a school setting
• 1-3 years relevant experience in a front office position (secretary, office coordinator, etc.)

Apply

Please complete an application and upload a resume via our job board. No applicants will be considered that submit resumes through other job postings.

If you're a current KIPP Jax team member, you should:

• Inform your current manager of your interest in the role and
• Complete the online application

Questions

If you have questions about positions at KIPP Jacksonville Public Schools, please email Jess at jreplogle@kippjax.org. Please understand that resumes and/or cover letters are not accepted via email and you will be redirected to apply via the website.

KIPP Jacksonville Public Schools is committed to a policy of equal treatment for all individuals applying for employment at our schools. KIPP Jacksonville Public Schools does not discriminate on the basis of race, color, gender, handicap, age, religion, sexual orientation or national or ethnic origin.