Executive Administrative Assistant

This position is responsible for supporting the Performance Coatings Executive Leadership team with administrative duties, special projects, spreadsheets, and other duties as assigned.  Administrative functions include, but are not limited to proactively maintaining executive calendar, global travel schedules, coordinating meetings, answering phones, opening mail, expense reports, processing invoices, data entry, conference calls, time and attendance (UKG), copies, typing and distribution of memos, and other reports and presentations as needed.  Coordinates and performs administrative functions such as typing, processing and correspondence and maintaining executive files as appropriate. 

Additional Information

Job duties include contact with other employees and access confidential and proprietary information and/or other items of value, and such access may be supervised or unsupervised. The Company therefore has determined that a review of criminal history is necessary to protect the business and its operations and reputation and is necessary to protect the safety of the Company’s staff, employees, and business relationships.

At Sherwin-Williams, our purpose is to inspire and improve the world by coloring and protecting what matters. Our paints, coatings and innovative solutions make the places and spaces in our world brighter and stronger. Your skills, talent and passion make it possible to live this purpose, and for customers and our business to achieve great results. Sherwin-Williams is a place that takes its stability, growth and momentum and translates it to possibility for our people. Our people are behind the strength of our success, and we invest and support you in:

Life … with rewards, benefits and the flexibility to enhance your health and well-being
Career … with opportunities to learn, develop new skills and grow your contribution
Connection … with an inclusive team and commitment to our own and broader communities
It's all here for you... let's Create Your Possible

At Sherwin-Williams, part of our mission is to help our employees and their families live healthier, save smarter and feel better. This starts with a wide range of world-class benefits designed for you. From retirement to health care, from total well-being to your daily commute—it matters to us. A general description of benefits offered can be found at http://www.myswbenefits.com/. Click on “Candidates” to view benefit offerings that you may be eligible for if you are hired as a Sherwin-Williams employee.

Compensation decisions are dependent on the facts and circumstances of each case and will impact where actual compensation may fall within the stated wage range. The wage range listed for this role takes into account the wide range of factors considered in making compensation decisions including skill sets; experience and training; licensure and certifications; and other business and organizational needs. The disclosed range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. The wage range, other compensation, and benefits information listed is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, with or without notice, subject to applicable law.

Qualified applicants with arrest or conviction records will be considered for employment in accordance with applicable federal, state, and local laws including with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act where applicable.

Sherwin-Williams is proud to be an Equal Employment Opportunity employer.  All qualified candidates will receive consideration for employment and will not be discriminated against based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, pregnancy, genetic information, creed, marital status or any other consideration prohibited by law or by contract.

As a VEVRAA Federal Contractor, Sherwin-Williams requests state and local employment services delivery systems to provide priority referral of Protected Veterans.

Please be aware, Sherwin-Williams recruiting team members will never request a candidate to provide a payment, ask for financial information, or sensitive personal information like national identification numbers, date of birth, or bank account numbers during the application process.

• Provide balanced support services to a diverse executive management team under tight deadlines 
• Manage the purchasing and stock of department supplies
• Coordinate with facility management on the appearance and working order of the department itself, including cleaning, repairs, office/cubicle changes and telephone
• Partner with management on the coordination of new hires, including desk assignment, phone, badge/security access, systems access, etc.  
• Arrange all department meetings as requested, including but not limited to weekly department staff meetings, department-wide meetings, and other events
• Proactive calendar management for day-to-day meetings, travel, etc. Partner with other executive administrators in the company to accommodate guests needs
• Manage transportation, travel, meals, activities, and presentations as required. Knowledgeable of international travel guidelines, work visas, etc.  
• Update department/division shared information sites (sharepoint, & TEAMS) 
• Management and payment of invoices through internal AP systems 
• Planning & coordination of local site special events (company picnic, veterans day event, townhalls, holiday lunches, etc.) 
• Manage and submit expense reports within policy deadlines
• Manage personalized communications for celebrations, service anniversary recognition, etc. 
• Managing tickets available for company contract with sporting events 

Minimum Requirements:

• Must be at least eighteen (18) years of age
• Must be legally authorized to work in the country of employment without needing sponsorship for employment work visa status now or in the future (e.g., OPT, CPT, H1B, EB-1,etc.)
• Must have high school diploma or GED
•  Must have two (2) years of experience working in an administrative capacity or performing administrative functions

Preferred Qualification: 

• Have a bachelor’s degree or higher
• Have five (5) years of experience working in an administrative capacity or performing administrative functions