Department Clerk

Department Clerk

Primary Location: San Diego, California, Otay Mesa Medical Offices

Schedule: Call-in/On-Call

Shift: Variable

Job Summary:

Completes physicians payroll from physicians master schedule & CARE information w/ positive time report; reviews & follows up on any payroll concerns/discrepancies; provides secretarial/clerical support for the chief & administrative team, providers & ancillary; responsible for ensuring adequate medical & office supplies are available in the department; operates computer & word processor; responsible for computing employees hours worked on time cards & transcribing them to biweekly timesheets; performs special projects & other tasks as require.

Essential Responsibilities:

This description is for recruitment posting purposes only. It has not received full HR review and approval.

- Upholds KPs Policies & Procedures, Principles of Responsibilities & applicable state, federal & local laws

- Completes physician payroll from physicians master schedule & CARE information containing positive time report

- Prepares & maintains physicians master schedules for multiple providers; distributes schedules according to established procedures

- Reviews & follows up on any payroll concerns/discrepancies & prepares necessary paperwork for pay adjustments

- Types confidential correspondence such as: Notices of Disciplinary Action, Performance Evaluations, termination forms & physicians certified letters to members

- May compile department statistics on UAC, Pediatrics, Advice Nurse, teleph1 data & employee status

- Establishes & maintains alphabetical, numerical and/or subject filing system; keeps Policy & Procedure, Regional & Administrative Manuals updated; monitors expiration dates of all licenses for staff to ensure they are current

- Responsible for ensuring adequate medical & office supplies are available in the department

- Responds to & resolves issues as appropriate in the absence of senior

- Updates employee attendance records by keeping track of vacations, sick leave, personal time off & other types of absences

- Responsible for minor adjustment & preventive maintenance of copier machine, Fax, word processor & call for repair if necessary

- Performs other secretarial/clerical functions as follows: Maintains department administrative staff schedule; schedules necessary travel arrangements; reviews general ledger for accuracy on a monthly basis

- Picks up & delivers checks for distribution to appropriate locations

- Operates computer, word processor w/ existing programs & assists in developing new programs

- Establishes & maintains employee & per diem physicians folders

- Responsible for computing employees hours worked on time cards & transcribing them to bi-weekly time sheets

- Prepares a departmental FTE budget report from total hours worked

KP Service Standards: Follows LMPs ABCs - Takes Initiative: Positive first impression, ask how you can help & give information

- Take Responsibility: Solve problems, resolve conflict, assume ownership

- Take Care: Protect confidentiality, show respect, value differences & show empathy

- Take Pride: Neat work area, low noise, be professional, support your team & KP

- Performs special projects & other duties as required

- Assume other activities & responsibilities from time to time as directed

Basic Qualifications:

Experience: Two (2) years' experience in a medical setting.

Must complete and successfully pass Basic Computer Literacy Test.

Test must be on file during posting period. Must be current within one (1) year. Please contact Human Resources for testing.

Notes:

Shift hours are currently 5:00 am to 1:30 pm or 1:00 pm - 9:30 pm.

Will require alternating weekends.

Shifts hours and or locations may vary based on operational needs.