Administrative Office Coordinator

Company : Sevita

Location : Austin, TX, 78716

Posted Date : 3 October 2025

Job Type : Full Time

Category : Administrative Assistance

Occupation : Office Coordinator

Job Details

D&S Community Services, a part of the Sevita family, provides community-based services for individuals with intellectual and developmental disabilities. Here we believe every person has the right to live well, and everyone deserves to have a fulfilling career. You’ll join a mission-driven team and create relationships that motivate us all every day. Join us today, and experience a career well lived.

Administrative Office Coordinator – Host Home Program
Location: South Austin, TX (Westgate Blvd, Austin, TX 78745)
Schedule: Monday–Friday, 8:00 AM–5:00 PM (1-hour lunch)
Pay Rate: $18/hour

Your Role

This position directly supports the Host Home program and involves a wide variety of administrative responsibilities in a fast-paced work environment with many expectations and deadlines.

You will coordinate, plan, organize, and schedule duties and responsibilities of department staff, while also engaging regularly with host home providers. A substantial portion of your role will include scanning, filing, and organizing both physical and digital files. Proficiency in computer skills-particularly Excel, Outlook, Word, and other office tools-is a must.

You must be highly flexible throughout the day and willing to remain on shift from 8 AM to 5 PM, with a one-hour lunch break. This role requires someone who can multitask efficiently, stay organized, and communicate effectively under pressure.

Key Responsibilities

Perform extensive filing and scanning for Host Home documentation
Maintain physical charts and manage digital file systems
Communicate regularly with Host Home providers
Provide backup support for administrative staff
Organize department/program meetings, trainings, and events
Assist with contracts and contract proposals
Coordinate and maintain payroll, invoices, and accounts payable

Qualifications

Associate’s degree in a related field
2–3 years of experience in administrative support or equivalent combination of education and experience
Strong attention to detail and organizational skills
Excellent multitasking and deadline-management abilities
Effective verbal and written communication skills
Reliable, responsible, and compassionate approach to work
Commitment to high-quality performance
Must be proficient in Microsoft Excel, Outlook, and Word.
Preferred: lives near ZIP code 78745

Why Join Us

Full compensation/benefits package for employees working 32+ hours/week
401(k) with 3% company match
Paid time off and holiday pay
Rewarding work that impacts lives, with a great team of coworkers
Enjoy job security with opportunities for career development and advancement nationwide

We have a rewarding work environment with awesome co-workers – come join our team – Apply Today!

Sevita is a leading provider of home and community-based specialized health care. We believe that everyone deserves to live a full, more independent life. We provide people with quality services and individualized supports that lead to growth and independence, regardless of the physical, intellectual, or behavioral challenges they face.

We’ve made this our mission for more than 50 years. And today, our 40,000 team members continue to innovate and enhance care for the 50,000 individuals we serve all over the U.S.

As an equal opportunity employer, we do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, citizenship, or any other characteristic protected by law.