Administrative Assistant III

Description

As an Administrative Assistant III, you'll play a key role in supporting the Logistics and Materials Management departments across UCLA Health. This is a high-impact position where your attention to detail, organizational skills, and analytical mindset will help keep essential operations running smoothly.

In this role, you'll manage daily administrative tasks, assist department leadership, and support staff coordination. You'll handle confidential information, track and analyze data, prepare reports, and support quality improvement efforts. You'll also be responsible for processing and reconciling invoices, coordinating with Procurement and Accounts Payable, and ensuring timely monthly recharges.

This role includes a mix of administrative, financial, and project-based work, along with serving as the department's main point of contact for incoming calls. If you're looking for a fast-paced, collaborative environment where your work supports vital healthcare services, this could be a great fit.

Salary Range:

Qualifications

• Comfortable using inventory systems, Microsoft Office, and basic financial software

• Able to do basic math and keep accurate records

• Organized with strong attention to detail

• Strong communication and customer service skills

• Able to work well with others and independently

• Good at managing time and priorities in a busy environment

• Previous experience in a hospital or healthcare setting preferred

• Understands how to handle confidential information appropriately

• Physically able to lift, push, or pull up to 30 pounds

• Willing to attend required trainings and safety drills

UCLA Health welcomes all individuals, without regard to race, sex, sexual orientation, gender identity, religion, national origin or disabilities, and we proudly look to each person's unique achievements and experiences to further set us apart.