Administrative Assistant

Company : eTeam, Inc.

Location : Menlo Park, CA, 94025

Posted Date : 28 October 2025

Job Type : Other

Category : Administrative Assistance

Occupation : Administrative Assistant

Job Details

Job Title: Administrative Assistant
Location: Menlo Park, CA
Duration: 6 Months
Job Description:
As an Administrative Assistant (contract), you are at the center of the Product org;s business operations and activities and are relied upon to keep the team moving in a positive, forward direction. You are organized, dependable and able to keep up with changing business needs - using your understanding to strategically support and prioritize your team's initiatives. You also have communication skills needed to interact with a variety of people and job functions including customers, partners and vendors. This is a multi-facet role with plenty of opportunity to deeply support a leadership team and admin program. In this role you will work closely with a team of administrative professionals and manage the day-to-day operations of the office and help keep teams efficient, happy and productive.
Responsibilities:

Perform an array of core administrative tasks:
Effectively manage and maintain complex calendars for Product Leadership.
Book complex travel and manage team and executive level expenses.
Create, organize and maintain team mailing lists, folders, drives.
Organize, plan and execute team events.
Respond to questions and requests for information by employees and guests, connecting people with the right resources.
Responsible for greeting executive's guests (ie. interviews, customers, etc.) and ensuring every guest sign in upon arrival.
Attend team meetings and track action items, assist with day-to-day projects, help build and improve processes and systems.
Be the main liaison for coordinating meetings and external engagements with our customers, and partners.
Lead and manage small projects within the administrative team.

Our Ideal Candidate Will Have:

3+ years of relevant work experience -- direct executive support, project management, and event planning experience.
Proven ability to manage time efficiently and prioritize multiple stakeholders, functions and tasks.
Excellent communication and interpersonal skills; proven ability to take initiative and build strong, productive relationships.
Experience implementing systems, processes, or programs that increase efficiency.
Positive, can-do attitude and willingness to jump into a myriad of projects. Resourceful self-starter that is curious, asks questions and can make logical, proactive decisions in a fast-paced and demanding environment.
Extreme attention to detail, organized and responsive.
Embrace and spread the culture which revolves around our values
Generally tech savvy

Experience working with all levels of management, employees, vendors, and customers