Admin Assistant - Associate, Casual

Rehabilitation Institute Admin Assistant, Associate

The Rehabilitation Institute is seeking a casual Admin Assistant, Associate to join the team at our UPMC Bedford facility. This position will assist the office in covering daylight hours, Monday through Friday and does not require any weekends! If you or someone you know would make a great fit, be sure to apply today!

Under direct supervision, provides general administrative support to a department or group of professionals.

Responsibilities:

• Under direct supervision, provides general administrative support to a department or group of professionals.
• Orders office supplies and maintains office equipment.
• Helps supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions).
• Sorts, distributes, prioritizes and composes routine correspondence following established procedures not requiring management review. (i.e., reads correspondence/ highlights important items and sends to supervisor, sends emails sent on behalf of dept head, writes and sends meeting reminders, forwards emails to appropriate distribution list on behalf of department head).
• Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities.
• Assists in researching, drafting, and/or abstracting routine reports. Compiles and analyzes basic information.
• Answers, screens, and routes incoming calls and messages. Responds to routine questions.
• Maintains supervisor's calendar (i.e., schedules meetings and recurring events, schedules large conference rooms, orders food, ensures applicable equipment is available and ready for meeting, may take meeting minutes).
• Greets, screens, and directs visitors to appropriate staff member.

Qualifications:

• High School diploma or equivalent.
• One year administrative experience preferred.
• Working knowledge of electronic mail/calendar, spreadsheet, and Microsoft office suite
• Licensure, Certifications, and Clearances:
• Act 34
• OAPSA

UPMC is an Equal Opportunity Employer/Disability/Veteran