Facility Administrative Assistant

Who we are

For more than 40 years, Reworld has been a leader in sustainable waste solutions, providing our customers with innovative solutions that help them achieve carbon-negative outcomes.

Our Vision

Reworld is leading the charge to a carbon-negative future through revolutionary sustainable materials management solutions that reduce, reuse, recycle and reimagine waste for the benefit of society and the environment.

Our Business

Reworld partners with businesses by offering cutting-edge engineering and innovative solutions, to help customers reduce, reuse, recycle and recover value from waste streams and meet or exceed their sustainability goals.

Our Value

Reworld's differentiator comes from our ecosystem of technology, facilities and partnerships, trusted by the world's largest organizations to reimagine waste management for a smarter, more sustainable world.

All that we're missing is you. Apply today!

About the role

Responsibilities will include providing a full range of support to members of management and employee personnel, along with assisting in daily office needs and managing our company's general administrative activities.

Key responsibilities, deliverables, and expectations:

• Administrative support such as ordering supplies, sending and distributing mail/UPS/FEDEX packages, organizing meeting requests, travel arrangements, managing schedules, assisting employees with travel and expense reimbursements
• Answering and directing all Plant telephone calls, greeting and directing visitors, handling deliveries/pick-ups, maintaining sign-in logbook
• Update Excel spreadsheets, reports, and binders for management including operations, safety, and environmental, as well as assisting with special projects
• Coordinate and communicate meetings and events such as tours, training, meetings, luncheons, and company parties; this requires the Administrative Assistant to adjust their schedule, at times, so they may be present to support these meetings and events
• Maintain facility documents and offsite storage per the document retention policy
• Basic accounting/purchasing duties (AR, data entry)
• Support the Facility Safety Coordinator in managing safety documents and databases, provide updates on the status of safety programs, administer the Medical Surveillance program, and track safety training
• Support business functions including the scale system, contracts, municipal customer databases, special waste billing, reports, and other business support
• Maintains all technical information including work instructions, technical manuals, engineering datasheets, and quote forms.
• Responsible for gathering data and submitting monthly reports for the Facility.
• Maintains the electronic bulletin board for the Facility.

Position Requirements:

• To be considered for this position, the individual must have at least three years' experience in administrative support along with a High School/GED diploma, an associate's degree is preferred.
• The position requires excellent communication and interpersonal skills. Candidate must be a self-starter with an eagerness to learn, strong attention to detail, the ability to multi-task, and be team-oriented.

All Reworld positions require a candidate's ability to perform the duties and responsibilities of the role while upholding Reworld's Values, including (but not limited to) contributing to a safe and inclusive workplace, delivering results through trust, and building breakthrough capabilities.

Please note that Level, Title and/or Salary may be adjusted based on the applicant's experience or skills.

Our DEI Commitment

Reworld is an Equal Opportunity Employer, has developed an Affirmative Action Program (AAP), and will not discriminate against any qualified applicants because of race, color, religion, sex, national origin, sexual orientation, gender identity, disability (including perceived disability, physical, mental, and/or intellectual disabilities), veteran status, liability for service in the Armed Forces of the United States, or any other characteristic protected by law.

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If you are an individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site because of your disability. You can request reasonable accommodations by going to Reworldwaste.com and clicking on the 'Contact Us' button. Under Inquires, select 'Careers' in the Interest field, fill out all required fields including your message. In the message section, please note this is a 'Job Application Accommodation Request'.

Attention Staffing Agencies & Search Firms

Reworld may sometimes selectively collaborate with staffing agencies and search firms (Agencies). Reworld will only consider candidates from Agencies with whom a signed agreement and a duly authorized work order (for a specific role) has been duly executed. Any unsolicited candidate submissions or candidate submissions from Agencies that do not meet these criteria, will be deemed invalid and ineligible for any fees.