Data CoE Admin Assistant

Site Name: USA - Pennsylvania - Upper Providence
Posted Date: Oct 31 2025

Are you a proactive and detail-oriented professional looking to make a meaningful impact in a global organization? As a Data CoE Admin Assistant at GSK, you will play a key role in supporting our Data Center of Excellence team. You will manage administrative tasks, coordinate schedules, and facilitate collaboration across teams. This role offers an exciting opportunity to grow your career while contributing to GSK's mission of uniting science, technology, and talent to get ahead of disease together.

Responsibilities

• Full Schedule management - planning, calendar management, travel plans & arrangements and other administrative tasks required for effective functioning of the entity / function while keeping the confidentiality as required from such activities
• Monitor internal and external correspondence ensuring appropriate reply or prompt delegation and tracking of actions in an independent manner
• Proactively plan, to help manage executives time and understand the various asks and prioritize. Ask for the necessary questions to manage the same.
• Maintain excellent relationships across Tech and R&D EA's
• Escalate necessary queries as appropriate
• Handle internal and external calls in an appropriate manner
• Work with relevant internal departments and external organizations to research content to prepare correspondence and presentations
• Organize travel itineraries, liaising with internal and with external organizations
• Prepare expense reports
• Attend and summaries meetings and issue meeting minutes
• Organize conferences/meetings/events, including venue/catering selection
• Office management - meeting rooms, lockers, desks
• Liaising with tech/catering/security/facilities.
• Maintain office systems and files records e.g., contact lists
• Serves as an administrator to appropriate Team Channels, uploading files, keeping them up to date, and keeping the internal stakeholders informed
• Main point of contact and coordination for all department Purchase Orders, statements of work, and invoice tracking and following the Procure to Pay process
• Responsible for being proactive in identifying needs, gaps, and accordingly making proposals for improvement
• Support department projects and initiatives
• Proactive approach to work, striving for solutions and innovation
• Highly motivated toward achievement and surpassing set goals
• Desire to learn and take on challenging assignments
• Ability to exercise discretion in dealing with confidential or sensitive matters
• Ability to handle multiple projects simultaneously while remaining flexible to shift priorities quickly
• Handle other responsibilities as assigned

Why You?

Basic Qualification
We are seeking professionals with the following required skills and qualifications to help us achieve our goals:

• High school diploma or equivalent.
• 5+ years of administrative support experience.
• Experience in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience in handling sensitive information with discretion.
• Experience in managing multiple priorities effectively.

Preferred Qualification

If you have the following characteristics, it would be a plus:

• Associate degree or higher.
• Experience supporting senior leaders in a global organization.
• Familiarity with tools like SharePoint, Teams, or other collaboration platforms.
• Exceptional communication skills, both written and verbal.
• Ability to work independently and collaboratively in a fast-paced environment.
• Demonstrated ability to anticipate needs and proactively solve problems.

Please visit GSK US Benefits Summary to learn more about the comprehensive benefits program GSK offers US employees.

Why GSK?
Uniting science, technology and talent to get ahead of disease together.

GSK is a global biopharma company with a purpose to unite science, technology and talent to get ahead of disease together. We aim to positively impact the health of 2.5 billion people by the end of the decade, as a successful, growing company where people can thrive. We get ahead of disease by preventing and treating it with innovation in specialty medicines and vaccines. We focus on four therapeutic areas: respiratory, immunology and inflammation; oncology; HIV; and infectious diseases - to impact health at scale.

People and patients around the world count on the medicines and vaccines we make, so we're committed to creating an environment where our people can thrive and focus on what matters most. Our culture of being ambitious for patients, accountable for impact and doing the right thing is the foundation for how, together, we deliver for patients, shareholders and our people.

If you require an accommodation or other assistance to apply for a job at GSK, please contact the GSK Service Centre at 1-877-694-7547 (US Toll Free) or +1 801 567 5155 (outside US).

GSK is an Equal Opportunity Employer. This ensures that all qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), military service or any basis prohibited under federal, state or local law.

Important notice to Employment businesses/ Agencies

GSK does not accept referrals from employment businesses and/or employment agencies in respect of the vacancies posted on this site. All employment businesses/agencies are required to contact GSK's commercial and general procurement/human resources department to obtain prior written authorization before referring any candidates to GSK. The obtaining of prior written authorization is a condition precedent to any agreement (verbal or written) between the employment business/ agency and GSK. In the absence of such written authorization being obtained any actions undertaken by the employment business/agency shall be deemed to have been performed without the consent or contractual agreement of GSK. GSK shall therefore not be liable for any fees arising from such actions or any fees arising from any referrals by employment businesses/agencies in respect of the vacancies posted on this site.

Please note that if you are a US Licensed Healthcare Professional or Healthcare Professional as defined by the laws of the state issuing your license, GSK may be required to capture and report expenses GSK incurs, on your behalf, in the event you are afforded an interview for employment. This capture of applicable transfers of value is necessary to ensure GSK's compliance to all federal and state US Transparency requirements. For more information, please visit the Centers for Medicare and Medicaid Services (CMS) website at https://openpaymentsdata.cms.gov/