Senior Administrative Assistant, Commercial - Contractor

Job Title: Senior Administrative Assistant, Commercial - Contractor

Location: NJ-Florham Park: Hybrid ( Office presence is required at least 3 days per week)

Contract: 12 months

Overview

This role will provide administrative support to Commercial Teams (or as assigned) in all day-to-day processes including calendar management, contract management, meeting coordination, travel planning, processing expense reports, maintaining office supplies, and providing administrative and event logistic support as required. This role is pivotal in ensuring smooth operations and effective communication across teams and must have the ability to build and maintain professional presence and relationships, strong attention to detail, as well as excellent communication, organization and follow-up skills.

Responsibilities

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  Manage executive and their team members calendars and schedule appointments/meetings

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  Responsible for coordinating meetings across multiple calendars, reserving and preparing conference rooms, handling catering arrangements, taking detailed minutes, managing RSVPs, etc.

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  Process expense reports for team members according to billing statements in timely manner

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  Coordinate and assist with corporate and department initiatives development and execution.

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  Coordinate extensive travel planning and itineraries for team members (both domestic and international) utilizing travel management software and working with a travel agency

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  Manage Contract Process and navigate internal and external clients (MSA's, SOW, CDA, etc.)

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  Manage the