Receptionist/Accounting Assistant

Receptionist/Accounting Assistant

The Receptionist/Accounting Assistant answers the phone and transfers callers, welcomes visitors, sends and receives mail/packages, and assists the accounting/operations department with accounting/finance duties. This position also provides a wide variety of clerical support. This position is an onsite role.

Essential Duties & Responsibilities

Essential responsibilities include but are not limited to performing the following regularly or as a back-up:

• Greet all visitors so they feel welcome and notify business leaders guests have arrived. Ensure visitors sign in.
• Answer phones, screen calls, transfer, conference, and take messages.
• Handle and distribute all office mail and packages, both incoming and outgoing.
• Provide general office support to all departments.
• Create AR invoices, billings and credit memos.
• General ledger posting.
• Update customer files.
• Compile and maintain exempt certificates
• Organize and maintain A/R records.
• Assist with month end close by verifying general ledger accounts.
• Close A/R cycle timely in order to help with monthly accounting closing.
• Assist with audits, both internal and external, by handling all accounts receivable related requests.
• Support Project Managers.
• Additional support or be a backup support to Finance/Accounting/Operations department.

Qualifications

EDUCATION and/or EXPERIENCE

• 2 - 5 years working in an administrative job, supporting management. Clerical experience working in Accounting/Finance a plus.
• Two-year degree (or equivalent electrical construction-related work experience) preferred.
• Working knowledge of the construction industry, operations management, and safety practices.
• Working knowledge of federal, state, and city regulations and guidelines.
• Must demonstrate proficiency in Microsoft Office applications, particularly Microsoft Outlook and Excel.
• Accounts receivable and billing experience a strong plus.
• Ability to communicate effectively with various departments and outside vendors.

REQUIRED ATTRIBUTES

• Must have strong attention to detail.
• Must have strong time management abilities.
• Must have the ability to compile and analyze data, and problem solve.
• Must build positive working relationships with multiple levels of employees and management
• Must demonstrate integrity, honesty, professionalism, and appropriate concern regarding dissemination of sensitive and confidential information.
• Must demonstrate commitment to company values, goals and objectives.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The physical demands are those associated with working in an office environment. While performing the duties of this job, the employee is regularly required to talk and hear; move within the office to retrieve files and meet with employees in their offices or conference room. This role requires communicating verbally and in writing one on one, in small groups, as well as presenting to larger groups of employees. The employee should be able to work at a computer (reading and keying) for extended periods of time.

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process it is probably fraudulent.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process it is probably fraudulent.