Office Manager/EA/PA

Company : Vaco

Location : Long Beach, CA, 90802

Posted Date : 4 November 2025

Job Type : Contractor

Category : Administrative Assistance

Occupation : Office Manager

Job Details

Job Title: Office Manager / Executive & Personal Assistant
Location: Onsite - South Bay
Industry: Property Management / Real Estate
Schedule: Monday-Friday, 8:00 a.m. - 5:00 p.m.
Salary: 65k-80k
Position Overview

A well-established property management and real estate investment firm based in the South is seeking an organized, proactive, and personable Office Manager / Executive & Personal Assistant to oversee daily office operations while providing light personal support.
This is a highly visible, front-facing role that combines office management, administrative coordination, and executive support. The ideal candidate will be a polished professional with excellent judgment, discretion, and the ability to keep both business and personal affairs running smoothly.
Key Responsibilities

Office Administration (Primary Focus)

Oversee front office operations, including visitor reception, vendor management, and supply ordering
Manage calendars, coordinate meetings, and handle correspondence for company leadership
Prepare agendas, take meeting minutes, and track follow-up items
Coordinate internal office events, holiday décor, and staff appreciation activities
Support accounting and property management teams with administrative tasks, document organization, and light bookkeeping
Maintain filing systems (digital and physical) and assist with invoice tracking or expense coding in QuickBooks
Serve as the central point of contact for vendors, maintenance, and building management needs

Executive & Personal Assistant Support

Arrange travel itineraries, accommodations, and reservations for the owner and family as needed
Coordinate property maintenance schedules with the house manager in Montana
Handle personal scheduling, reservations, and light household coordination
Assist with vendor communication and contractor scheduling for personal properties
Support expense tracking, bill payment, and light personal correspondence as requested

RequirementsMust-Haves:

5+ years of administrative, office management, or executive assistant experience
Strong organizational skills with the ability to manage competing priorities
Excellent written and verbal communication skills
Proficiency in Microsoft Office Suite (Outlook, Excel, Word)
Proven discretion, professionalism, and confidentiality
Willingness to support both professional and personal administrative tasks

Preferred:

Experience in real estate or property management
Familiarity with QuickBooks or light accounting support
California Notary Public certification (or willingness to obtain - company will cover cost)
Tech-savvy and comfortable learning new software or AI tools for workflow optimization
Bachelor's degree preferred but not required