Senior Office Administrator- Contract Administrator

Administrative Operations Supervisor

Guides, coordinates, and supervises activities involved in the administration of day to day office operations to include preparing accounting reports, posting A/P, A/R, purchase orders, and various reports. Ensures accuracy, timeliness, and completeness while providing administrative management and support in a wide variety of tasks for the company.

Essential Duties And Responsibilities

• Supervise various activities of associates to ensure completeness, accuracy, and timeliness. Manage purchasing activities and computer maintenance operations.
• Monitor and implement internal control procedures.
• May assist location management team with reports and data entry for productivity measurements.
• Oversee inventory control, annual physical inventories, and cycle counts.
• Oversee the preparation of accounting reports, purchase orders, and various reports. Help post accounts receivable and accounts payable as needed.
• Coordinate day end/month end/case reconciliation and manage general office reporting requirements.
• Partner with HR to coordinate human resource functions in the areas of recruiting, training, compensation, safety, workers' compensation, and EEO/AA.
• Supervise location payroll responsibilities including tracking, monitoring, approving, and auditing time.
• Help maintain the upkeep of new software programs, computer security, and computer training of associates.
• Provide personnel and/or support to other departments such as sales, customer service, accounts receivable, etc. as needed.
• Develop and maintain location filing systems.
• Provide collaboration on developing and maintaining procedures and processes to ensure the successful operation of the location(s).
• Demonstrate a commitment to the quality improvement process and the philosophy of continuous improvement.
• Personally provide customers with knowledgeable, courteous, and prompt service at all times.
• Comply and ensure others comply with all Company policies and procedures.
• Adhere to the Company's safety standards and enforce safety regulations.
• Provide safety orientation for new hires.
• Manage credit card machine operations.
• Assist other location(s) managers as needed.
• Other duties as assigned.

Supervisory Responsibilities

Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

Minimum Requirements

• High School Diploma or GED; Associates degree in relevant field preferred.
• 3-5 years of related experience Or equivalent combination of education and experience.

Competencies

• Read, analyze and interpret general business periodicals, professional journals, technical procedures, financial reports, legal documents, and governmental regulations.
• Write reports, business and simple correspondence, and procedure manuals.
• Effectively present information and respond to questions from groups of managers, clients, customers, and to the general public.
• Respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community.
• Compute rate, ratio and percentages.
• Calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
• Define problems, collect data, establish facts, and draw valid conclusions.
• Interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Deal with problems involving several concrete variables in standardized situations.
• Ability to identify and respond actively and with sensitivity to the needs of all customers.
• Ability to act and participate as a team player in all phases of the organization.
• Open and responsive to change.
• Apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Knowledge of products and operation.
• Requires use of tact to avoid conflict in carrying out assignments, as well as exercising continuous judgment.
• Ability to maintain mental capacity that permits making sound judgements regarding work and have regular attendance.
• MS Office and Tech-Savvy.

Work Environment / Physical Activity

• Subject to both typical office environment and outside locations with temperature and weather variations.
• Must be able to lift and carry up to 25 pounds frequently and on occasion up to 80 pounds.