Office Administrator

Administrative Support Specialist

This role serves as the primary point of administrative contact for both internal and external inquiries. The position provides critical administrative support to relieve specific areas of coverage, such as reception, and assists departments, managers, and staff with various administrative details. Responsibilities include word processing, spreadsheet creation, data entry, filing, and meeting scheduling to facilitate smooth operations and professional service delivery.

Responsibilities include:

• Assisting department manager and staff with a variety of administrative tasks, including answering phones, photocopying, filing, mailing, and meeting coordination.
• Handling incoming and outgoing communication and mail, record keeping, bill payment, and document preparation, including collating, assembling, packaging, and shipping.
• Acting as a communications hub for the office.
• Prioritizing workflow to manage multiple requests and frequent interruptions effectively.
• Anticipating or recognizing problems and promptly referring them to the appropriate person or department for resolution.
• Coordinating meeting preparations, notices, calendar scheduling, and catering, including set-up and clean-up.
• Ordering office and hospitality supplies as needed.
• Maintaining and scheduling conference room bookings.
• Entering invoices into the system.
• Providing backup support to various areas, such as reception and departments, as required.

Essential skills include proficiency in data entry and administrative tasks, strong organizational and multitasking abilities, and excellent communication skills.

Additional skills and qualifications include experience in administrative support roles and familiarity with office software for word processing and spreadsheets.

This position requires working on-site. This is a contract position based out of Raleigh, North Carolina. The pay range for this position is $25.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include medical, dental & vision, critical illness, accident, and hospital, 401(k) retirement plan, life insurance, short and long-term disability, health spending account (HSA), transportation benefits, employee assistance program, and time off/leave (PTO, vacation or sick leave).

Workplace type: This is a fully onsite position in Raleigh, NC.

Application deadline: This position is anticipated to close on Nov 4, 2025.

About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain, and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific, and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information, or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.