Executive Assistant, CEO - Raleigh, NC

Executive Assistant, CEO - Raleigh, NC

Attention Military Affiliated Job Seekers

Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please follow the next steps.

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our Chief Executive Officer (CEO). The ideal candidate will possess exceptional communication skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities include:

Administrative Support: Provide high-level administrative support to the CEO, including managing active executive calendars, making and coordinating complex travel arrangements, planning and scheduling meetings with internal and external leaders and others, prioritizing conflicting needs. Prepare and organize materials for meetings, ensuring all necessary documentation is available.

Communication Management: Serve as the primary point of contact for internal and external communications on behalf of the CEO. Draft, edit, and proofread correspondence, presentations, and reports as needed. Read and analyze incoming documents to determine their importance and plan their distribution.

Project Coordination: Manage key projects and initiatives, tracking progress, deadlines, budget, and deliverables. Work collaboratively with a high level of autonomy across teams to ensure timely completion of projects.

Strategic Decision Support: Analyze complex data and prepare reports to assist the CEO in strategic decision-making. Make recommendations based on findings and act autonomously on routine issues that align with the CEO's objectives.

Meeting Coordination: Plan, organize, and facilitate meetings inclusive of quarterly Board meeting. Ensure that the CEO is well-prepared for all agenda items.

Confidentiality: Handle sensitive and confidential information with the utmost discretion. Ensure compliance with company policies and legal regulations regarding data privacy.

Stakeholder Engagement: Liaise with key stakeholders across the organization to gather information and insights that inform financial and commercial strategy and initiatives. Facilitate communication between departments to ensure alignment with the vision.

Process Improvement: Identify opportunities for improving operational efficiency and implement best practices to streamline processes and enhance productivity.

Other: Support other C-Suite executives as needed.