Moves & Events Coordinator

Moves & Events Coordinator

The role of the Moves & Events Coordinator is to assist with the planning, coordination and implementation of inter office relocations, logistics moves, IT equipment setup, Events setup, and various furniture, fixtures and equipment (FF&E) configuration requests. This role is highly interactive and requires a strong customer service orientation.

Provide operational and procedural support to ensure projects are executed in accordance with established departmental, building, and client policies and procedures.

Manage all relocations and computer set-ups for client new hires.

Receive all requests for group/individual end user moves, support scheduling, execution and vendor management.

Support maintenance of a central database housing space configurations and furniture layouts.

Ensure vendors comply with building standards and policies, maintaining information in database system, furniture documentation, and move documents.

Issue work orders for approved projects to contractors, supervise furniture and related equipment moves, receive and verify invoice payments.

Produce regular reports and administer customer satisfaction surveys in compliance with established contractual performance indicators.

Coordinate project space / moves plans and information with vendors, and escort vendors at all times while vendors are onsite.

Provide support to Concierge program, including food and beverage program, assist with setup and breakdown of furniture, refreshments, and dcor for company events and holidays.

Support Facilities team by providing consistent coverage to mailroom during peak hours, as well as other Facilities related tasks.

Any and all other duties or necessary tasks as assigned.

Qualifications:

• One to two (1-2) years of experience in project or move coordination preferred.
• Working knowledge of move processes and furniture systems.
• Experience with database work order or CAFM system.
• Excellent critical thinking and time management skills, ability to work both independently and in groups.
• Ability to develop excellent client relations, client management, and consultation skills.
• Software proficiency in Microsoft Outlook, Word, PowerPoint, Excel.
• Bilingual English/Spanish a plus.