Project Coordinator

Project Coordinator

DeBra-Kuempel Inc. is a wholly owned subsidiary of EMCOR Group, Inc. EMCOR is the world's leading provider of mechanical and electrical construction and facilities services, including planning, consulting, and operations and maintenance. DeBra-Kuempel combines the expertise of two of the tri-state's oldest and most innovative companies, providing mechanical and electrical services to Cincinnati, Dayton, Columbus, Evansville, Lexington, Louisville, and the surrounding areas.

Essential Duties And Responsibilities:

• Work with Project Managers and other team members to provide quality and timely service, correspondence, and other needs to our customers and corporate office, as required.
• Preparing purchase orders for implementation, invoicing, and effectual communication within the organization to the proper team members involved.
• Provide quality administrative support, including producing and maintaining all invoicing, spreadsheets, reports, scheduling meetings and taking minutes, and other support as needed.
• Entering weekly payroll and processing new hire paperwork.
• Pull and manage project permits.
• Manage job cost reporting.
• Prepare monthly Work in Progress (WIP) reports.
• Submit billing and manage collections.
• Process and submit certified payroll reports for prevailing wage projects and review subcontractor certified payroll reports for accuracy.
• Performing effectively and confidently, occasionally without supervision.
• Possible after-hours availability.
• Minimal local travel possible.

Minimum Qualifications:

• Minimum 3-5 years of recent project coordination experience. Minimum 2 years accounting/billing experience preferred.
• Knowledge/experience within a mechanical contracting firm a plus, but not required.
• Excellent proficiency in Word, Excel, PowerPoint, and other Microsoft Office software applications. The ability and willingness to learn other software applications as required.
• Knowledge/experience with Smartsheets is a plus, but not required.
• Knowledge/experience of AIA forms, certified payroll, prevailing wage, State and Federal forms is required.
• Strong communication and interpersonal skills, and able to interact with all levels of the organization with a positive, engaging, proactive and team-based style.
• Excellent written and verbal communication skills, a team-player attitude and professional appearance are a must.
• State of Ohio notary is preferred, but not required.

Required Attributes:

• Must demonstrate integrity, honesty, professionalism, and commitment to company values.
• Must be self-motivated and able to work efficiently in a fast-paced environment.
• Must have excellent organizational, communication, strategic, technical, analytical, problem solving, and multi-tasking skills.
• Must have high standards of quality with attention to detail.
• Must build positive working relationships with peers, management, suppliers, and customers.

Core Values:

• Customer Service- We assure a quality response in a timely manner for both internal and external customers.
• Depth Of Knowledge- Our team offers clients the highest level of understanding of mechanical and electrical systems.
• Solutions Based- Our team identifies issues and focuses on solutions while mitigating down time.
• Do The Right Thing- Our team demonstrates integrity in everything we do.
• Entrepreneurial/Passionate- Our team strives to enhance and grow our customer base, both internally and externally, by leveraging all our assets.

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process it is probably fraudulent.

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.