Manager, HR Operations & Systems

Overview

Manager, HR Operations & Systems at BioSpace. This role partners with HR leadership to ensure HR operations run smoothly, compliantly, and with a focus on continuous improvement. The role owns core HR processes and compliance requirements and drives automation, analytics, and improvements across HR programs including performance management, talent acquisition, learning & development, and employee engagement.

Responsibilities

• Own and continuously improve HR operations processes (onboarding, offboarding, employee changes, documentation, records management).
• Maintain and update SOPs to ensure compliance and effectiveness.
• Partner with Finance, IT, and Payroll to ensure timely and accurate processing of employee data and changes.
• Serve as the point of contact for HR service requests, escalating as needed.
• Regularly evaluate HR operations to identify opportunities for simplification, standardization, and improved employee experience.

HR Compliance

• Own compliance activities across HR, including policy administration, record retention, and regulatory reporting.
• Ensure HR processes and documentation meet SOX, D&I, federal/state laws, and other regulations applicable to a publicly traded company.
• Conduct audits of employee files, HR data, and HR processes to ensure accuracy and compliance.
• Partner with Finance, IT, and external vendors on compliance-related audits.
• Monitor and integrate new regulations and best practices into HR policies, processes, and the employee handbook.

HR Technology

• Administer current HR systems, including user access, permissions, and documentation.
• Ensure HR data accuracy, integrity, and compliance with SOX controls, data privacy, and record retention requirements.
• Partner with IT and vendors to maintain existing tools, evaluate effectiveness, and make incremental improvements where needed.
• Provide user support and training for HR systems to ensure adoption and consistency.
• Drive automation and process efficiencies within HR operations.
• Identify areas of improvement with current HR systems to optimize utilization and efficiency through enhancements and integration of different tools.
• Explore and evaluate AI-powered HR technologies to automate tasks and improve data analysis, collaborating with IT and HR partners to pilot solutions, monitor effectiveness, and recommend scalable integration.

HR Programs & Analytics

• Lead the operational and systems aspects of HR programs throughout the year, including performance management, talent acquisition processes, learning & development, and employee engagement initiatives.
• Coordinate timelines, communications, and execution steps with HR leadership and program owners for successful delivery.
• Train HR team members and employees on how to navigate and use HR systems and resources effectively.
• Maintain accurate program documentation and monitor utilization to evaluate effectiveness.
• Develop and deliver HR analytics and reporting that provide insights into workforce trends, headcount, and program outcomes to inform decision-making.
• Continuously evaluate HR programs and processes to identify opportunities for improvement and alignment with organizational goals.

Qualifications

Education : Bachelors required

Experience :

• 6+ years of progressive HR experience, with strong emphasis on HR operations, systems, and compliance.
• 3+ years of experience managing HR Operations is preferred.
• Experience supporting SOX compliance for a publicly traded company.
• Experience with tools such as Greenhouse Recruiting, ChartHop, Leapsome, Nectar is a plus.

Other Qualifications/Skills

• Hands-on experience with ADP Workforce Now (maintenance, data integrity, user support).
• Strong knowledge of HR compliance requirements, record retention, and reporting.
• Demonstrated ability to manage and improve HR operations processes.
• Proficiency in Excel, PowerPoint, and HR reporting.
• Highly organized with strong attention to detail and documentation skills.
• Excellent written and verbal communication; able to partner effectively across teams.
• Customer-service orientation with ability to balance employee experience and compliance requirements.

Travel

0-10%

Physical Requirements And Working Conditions

• Physical Activity: Repetitive motions of wrists, hands, and fingers; typing and related tasks.
• Physical Requirements: Sedentary work; typically sitting with occasional lifting up to 10 pounds.
• Working Conditions: Office environment with typical administrative tasks.

Compensation

Base salary compensation range: $135,000/yr - $165,000/yr

EEO

4DMT provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, status as a covered veteran, and any other category protected under applicable federal, state, provincial and local laws.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Human Resources

Industries

• Internet News

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