Laboratory Admin Assistant Intermediate- Department of Pathology

Laboratory Admin Assistant Intermediate

University of Pittsburgh Physicians is hiring a full-time Laboratory Admin Assistant Intermediate to support the Department of Pathology located at 5150 Centre Avenue, Pittsburgh, PA 15232 (Floor 2 - Cytology and CPACE Suite).

Shift/Schedule: This role will work Monday through Friday 8:00am - 4:30pm. No evenings or weekends!

Responsibilities:

• Under general direction, provides varied administrative support to a department or group of professionals
• Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly)
• Composes routine, general, and unique/independent correspondence (i.e., sends more than standard emails, begins to modify content of email on behalf of department head, reads and answers correspondence)
• Collects, compiles, and analyzes moderately complex data and information.
• Composes straightforward written descriptions of results
• Research, drafts, and/or abstracts reports (i.e., conduct initial research to gather information for Supervisor regarding topic of interest)
• Assists supervisor and department with presentations (i.e., provides content editing/content recommendations in addition to standard proofing)
• Reviews administrative procedures and interprets them for employees
• Maintains various accounting and budgetary records (i.e. completes expense reports)
• May make travel arrangements
• May also perform all responsibilities of an Administrative Assistant - Associate:
• Performs routine clerical functions, such as copying, sorting, filing, and typing
• Sets up and maintains various office files, logs, and records office activities
• Orders office supplies and maintains office equipment
• Answers, screens, and routes incoming calls and messages
• Responds to routine questions
• Greets, screens, and directs visitors to appropriate staff member
• May assist with processing of specimens and/or packaging specimens according to testing specifications.
• May assist in the collection of specimens according to established procedures.
• Receive, triage, and accession patient materials (specimens, slides, paraffin blocks) into laboratory information system (LIS), adhering to turn around-time deadlines to ensure timely patient results.
• Checks patient records for accuracy and completeness, taking corrective steps as necessary.
• Review patient records to determine appropriate consultative pathologist and/or laboratory.
• Determine patient insurance status and source of consultation to ensure appropriate billing.
• Transcribe diagnosis and other clinical information into LIS.
• Make corrections and edits to reports as per pathologist instruction.
• Participate in training of new staff members.

Qualifications:

• High school diploma or equivalent.
• 3 years administrative experience preferred.
• Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software.
• Ability to use applicable MS Suite products.
• Working knowledge of business processes and procedures.
• Knowledge of basic accounting and financial principles and functions. Ability to analyze data and use basic reasoning skills.
• Licensure, Certifications, and Clearances:
• Act 34
• UPMC is an Equal Opportunity Employer/Disability/Veteran