HR Operations Specialist (Direct Placement)

Job Title: Human Resources Operations Specialist

** if you are interested in this opportunity, please feel free to apply and email me your resume at alalfaro @ astoncarter.com so we can schedule a time to connect asap! **

Job Description

The Human Resources Operations Specialist will partner with the recruiting team and support assigned departments. This role involves preparing offer letters, managing candidate progress, conducting onboarding, and ensuring new hires have a smooth start. Additionally, the specialist will handle offboarding processes, address employee relations inquiries, and provide guidance on policies and benefits.

Responsibilities

• Partner with recruiting team to support assigned departments.

• Prepare offer letters and accompanying documentation.

• Communicate with hiring managers and track candidate progress.

• Conduct onboarding and processing of orientation documentation.

• Facilitate new hire acclimation to ensure a smooth start.

• Prepare offboarding for employees separating from the company.

• Handle inquiries related to employee relations, including promotions, transfers, conflicts, grievances, and investigations.

• Support department supervisors and division heads.

• Maintain communication with team members for policy updates and best practices.

• Act as an HR 'first responder' for personnel and department inquiries.

• Provide guidance on policies, processes, and benefits.

• Handle daily operational HR tasks.

• Generate custom reports and data analysis, and report on HR metrics.

• Participate in the compliant maintenance of personnel files and update employee databases.

• Develop and maintain strong working relationships with hiring managers, supervisors, department leaders, and HR team members.

• Stay informed of best practices and market trends in human resources and labor laws.

• Prepare and amend HR documents as necessary.

• Participate in HR projects, events, and activities.

Essential Skills

• Experience in HR administration, onboarding, and employee relations.

• Proficiency in HR support, including handling workers compensation claims.

• Experience with HRIS platforms such as ADP, Paylocity, or Workday.

• A Bachelor's Degree in a related field is required.

• At least seven years of demonstrated experience in human resources.

• Strong attention to detail and ability to work independently.

• Excellent oral and written communication skills.

• Ability to handle sensitive and confidential information appropriately.

• Proficiency with Microsoft Office and Google Suite software programs.

Additional Skills & Qualifications

• 2-3 years of generalist experience with autonomy in decision-making.

• Ideally seven years of experience, but open to candidates with six years.

• Strong multitasking and prioritization skills.

• Ability to build rapport with team members and leadership.

Work Environment

The role offers a direct placement opportunity with a well-established and growing company. The position requires working three days a week on-site, with the flexibility to adapt to a fast-paced environment. The company values a polished and professional representation, where employees are encouraged to collaborate effectively.

Job Type & Location

This is a Permanent position based out of Los Angeles, California.

Pay and Benefits

The pay range for this position is $ - $ /yr.

100% of medical dental and vision, 9 fed holidays, last week of December off, 401k 4% match, tuition reimbursement, eligible for yearly bonus, parking provided, wed/thurs lunch catered, transparent culture, openness to new ideas.

Workplace Type

This is a hybrid position in Los Angeles,CA.

Application Deadline

This position is anticipated to close on Oct 24, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.