Executive Assistant II

Job Title: Executive Assistant II

Job Description

We are seeking a highly motivated and customer-obsessed Executive Assistant to provide comprehensive support to the Vice President of Finance and the Finance Director of Entertainment Devices and Devices Sales Marketing. This role is pivotal in ensuring seamless operations through effective execution of tasks and prioritization of activities.

Responsibilities

• Provide seamless support to the Vice President and leadership team to support organizational priorities.

• Manage complex calendars and scheduling for multiple executives across different time zones.

• Coordinate and execute team activities, including staff meetings, all-teams, offsites, and team events.

• Schedule and manage cost-effective travel arrangements, both domestic and international.

• Attend key meetings, track, and help drive the completion of key deliverables, ensuring timely follow-up on pending items.

• Create and submit expense reports while managing budget tracking.

• Partner with leaders to understand their priorities and build processes to enhance team effectiveness.

• Serve as a liaison between executives and internal/external stakeholders.

• Lead a small team of Executive Assistants to help create and maintain a positive, collaborative team environment across the organization.

• Drive continuous improvement through process optimization and new mechanisms.

• Build relationships and work collaboratively with Executive Assistants throughout the team, across the company, and with critical external partners.

Essential Skills

• 5+ years of experience in executive-level leadership support.

• Proficiency in executive-level calendar management.

• Experience with Microsoft Office products and applications.

• High school diploma or equivalent.

Additional Skills & Qualifications

• Experience leading process improvements.

• Experience in a fast-paced, high-tech company.

• Experience designing processes to maximize efficiency.

• At least two years of college education required; bachelor's degree preferred.

• Exceptional verbal and written communication skills.

• Ability to handle a high volume of tasks and projects with little guidance.

• High levels of integrity and discretion in handling confidential information.

Work Environment

This position requires in-office presence four days a week, Monday through Thursday, from 8:00 AM to 6:00 PM EST. The work environment is professional, requiring a high degree of collaboration and interaction with executive management and stakeholders.

Job Type & Location

This is a Contract position based out of New York, New York.

Pay and Benefits

The pay range for this position is $32.00 - $33.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in New York,NY.

Application Deadline

This position is anticipated to close on Oct 24, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.