Construction Project Administrative Coordinator

Construction Project Administrative Coordinator

At SERVPRO, our work goes beyond restorationwe rebuild lives and properties. As a Construction Project Administrative Coordinator, you'll be an essential part of that mission, supporting our project managers and field crews with critical tasks that keep construction jobs on track. From permits and inspections to material logistics and check pickups, you'll help bridge the gap between planning and execution.

Key responsibilities include:

• Coordinate permitting processes with local municipalities and track permit status
• Schedule and confirm inspections, communicate with building departments, and ensure project compliance
• Arrange and follow up on material deliveries to job sites, warehouses, or storage
• Pick up or drop off materials, documents, or checks as needed to support field operations
• Maintain accurate and organized project documentation: contracts, change orders, permits, RFIs, etc.
• Track and log project timelines, subcontractor paperwork, and COIs
• Assist with subcontractor communication, scheduling, and on-site logistics
• Create and distribute internal and client-facing reports, updates, and meeting notes
• Support preparation of payment applications, draw schedules, and invoicing documentation
• Set up and maintain project folders and documentation logs using SERVPRO systems
• Provide general administrative support to project teams including scheduling, document formatting, and correspondence

Position requirements include:

• 3+ years of administrative or coordinator experience in construction, restoration, or a similar field
• Strong organizational skills and the ability to keep multiple tasks moving forward
• Knowledge of permitting, inspection processes, and construction project workflows
• Proficiency in Microsoft Office Suite; experience with Xactimate, Buildertrend, or similar tools is a plus
• Excellent communication skillswritten and verbalwith both customers and internal teams
• Able to multitask in a fast-paced, deadline-driven environment
• Valid driver's license and reliable transportation (for running local errands or job-related pickups)
• Ability to lift and load construction supplies and transport materials to and from worksites as needed
• Professional, dependable, and solution-oriented mindset