Business Office Coordinator/ Human Resources/Customer Service

Actalent has an immediate opening for an Office Coordinator / Business Support Associate at our Troy, MI office!

Job Description

The Business Support Associate is responsible for providing timely and value-adding customer service to our customers including, but not limited to candidates, contract employees, clients and internal partners. This is a customer-facing role that will require ongoing support of customer interactions, problem resolution, and maintaining general office operations, via telephone, email, and in-person.

Responsibilities

• Support candidate onboarding process; including I-9 form review, completion, and validating proper documentation, providing assistance with pre-employment paperwork completion, and distributing PPE/ other assets as needed
• Manage consultant compliance with key E-Verify requirements (e.g. expired documents, expired compliance) and certification requirements
• Serve as contact for consultant questions, and facilitate communication to the center through ACT and Cases to help resolve onboarding, payroll and invoicing issues with a goal of ensuring customer satisfaction and timely resolution
• Partner with the appropriate parties to update consultant records for address updates, direct deposit changes, etc.
• Direct unemployment filing questions and workers compensation inquiries to the proper teams for resolution
• Support client onboarding process; including driving AT&E utilization
• Provide outstanding front office customer service (telephone and reception area)
• In partnership with Business Support Supervisor, manage internal payroll process and setting up equipment/desks for internal new hires for local operation
• In partnership with Business Support Supervisor, manage office purchasing (P-card reconciliation) and vendor management (copier maintenance, kitchen appliance service, etc.)
• Order, maintain and organize all office supplies, manage mailing and shipments, and file and maintain office paperwork and office directory
• Provide education and accountability to local field producers on vital processes, including timely start and termination submissions

Qualifications

• Associates degree with 1+ year(s) of experience in customer service or 2+ year(s) of applicable experience in customer service
• Ability to prioritize, organize, and problem solve to achieve expected deadlines
• Capability of working in a team-oriented environment and deliver/receive feedback in real time
• Excellent written/oral communication and interpersonal skills
• Ability to build strong partnerships with all internal customers, both locally and in our corporate locations
• Integrity and ability to maintain confidentiality while adhering to HR and company policies
• Ability to tackle complex issues and develop innovative, practical solutions
• Action and detail oriented; able to prioritize while handling multiple tasks

Per Pay Transparency Acts:

The base salary for this position is $42,000 and bonus potential of up to $4,000 per year.

Benefits are subject to change and may be subject to specific elections, plan, or program terms. This role is eligible for the following:

• Medical, dental & vision
• 401(k)/Roth
• Insurance (Basic/Supplemental Life & AD&D)
• Short and long-term disability
• Health & Dependent Care Spending Accounts (HSA & DCFSA)
• Transportation benefits
• Employee Assistance Program
• Tuition Assistance
• Time Off/Leave (PTO, Primary Caregiver/Parental Leave)

About Actalent

With global headquarters outside of Baltimore, MD, Actalent has an existing network of almost 30,000 engineering and sciences consultants and more than 4,500 clients across the U.S., Canada, Asia, and Europe, including many of the Fortune 500. We give clients access to specialized experts that drive scale, innovation, and speed to market, supporting engineering and science initiatives that advance how companies serve the world.

Our Aston Carter brand provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies.

Our Culture

Actalent is an equal opportunity employer. We are committed to creating and fostering an inclusive environment for all employees. We encourage all employees to bring their most authentic selves to work. To achieve these goals, we offer a range of community groups and service opportunities for all employees.

Allegis Group Foundation

The Allegis Group Foundation is a central part of our commitment to giving back to the communities in which we work and live. Did you know that the Allegis Group Foundation can accelerate your efforts to create meaningful change in our communities? Incorporated in 2000, this philanthropic arm of our business awards direct grants to nonprofit organizations and provides additional financial support through our Employee/Office Match Program.

We form strategic alliances with national organizations for the contributions they make to the communities we serve, their ability to help our organization make an impact in the marketplace, and the development offerings they have for our internal employees and consultants.

Check out our Instagram and LinkedIn to see what it’s like to be part of our team: instagram.com/weareactalent | company/actalentservices

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