Administrative Assistant, PDC - Jamesburg, NJ

Job Description
ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.
We are searching for an experienced Administrative Assistant, PDC at our New Jersey PDC facility.
Hyundai MOBIS Parts America
We think creatively and keep challenging ourselves to help create a new future and eventually make humankind's dreams a reality. Ready for the challenge?
Who We Are
Tomorrow's most advanced automotive technology is being envisioned today at MOBIS Parts America (MPA). A subsidiary of Hyundai MOBIS, we are a top leading automotive parts supplier. Mobis provides after-sales service parts support for Hyundai Motors, Kia Motors, and Genesis. In addition to the distribution of genuine service parts and accessories, Mobis produces chassis, cockpit, and front-end modules; safety products, including airbags; headlights; anti-lock brake systems and electronic stability control products; steering parts; multimedia systems; UVO systems; injection-molded plastic parts, such as instrument panels, carriers, and bumpers; and steel wheel rims and decks.
Description
Responsible for all PDC administrative functions supporting Leadership, Salaried and Hourly employees. Monitoring services, ensuring payment for services rendered, generating required reports and following the process for purchasing agreements with service providers and suppliers.
Key Responsibilities
Update daily, productivity man-hour sheets, once reviewed by Leadership, into the AMOS system. (30%)
Obtain service quotes, set up vendors services and submit, as directed by Leadership, Purchase Requisitions (PR's) for goods and services required for the operation of the Parts Distribution Center (PDC). (35%)
Maintains system data for employees in terms of active and non-active employees, agency records and processor required supplies. (5%)
Monitors claims aging to ensure no claim reaches beyond 30 days without a specific reason. Communicates with dealers to ensure they are following procedure to receive claim credits. Coordinates with PDC personnel to ensure claims, returned to the PDC, are inspected for cause and verified. Acts as a Customer Service Representative by responding to Dealer inquiries for information relative to Claim status, ETA shipment information or other out of process conditions. (20%)
Supports the on boarding effort of new employees by setting up access badges and system access for AMOS in terms of use of the PDA. (10%)
Key Performance Indicators
Manage claims to ensure they are resolved within 30 days of submission.
Monitor spend for general PDC operations to ensure we stay within compliance to budget.
As a back up to the Dealer Operations Specialist, responds to routine requests for information from dealers regarding availability, ETA, errors, delivery issues and order processing status.
Negotiates purchase agreements for the PDC. This could include packaging, preventative maintenance (PM's), repairs, supplies and other essential services.
Performs routine data entry functions as required or outlined above in accountability section.
Update productivity man-hour sheets and PDC activity reports as required.
Maintain office supplies and materials related to the functioning of the PDC through and inventory and order process. I.E- Boxes, safety vests, gloves, knives, etc.
Create PR's and track approval process, ensuring timely payment and processing.
Inputs and electronically files invoices from vendors through the OneMobis system.
Performs other duties or Project Assignments, as required, at the direction of Management.
Work Schedule & Travel Requirements
Monday through Friday, 8:00 am - 5:00 pm.
No travel is required for this role.
Additional Qualifications/Responsibilities
Required Qualifications
Education Requirements
High School Diploma is required.
Experience Requirements
2-4 years of General - Executive Secretary/Administrative Assistant experience is required.
Skills
The position requires some level of analytical thinking as quotes, invoices and financial budgeting is a required part of this key role.
Proficient computer skills: e-mail, record keeping, routine database, word processing, spreadsheets.
Interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Employment Type - Non-Exempt
Hyundai Mobis Parts America - Benefits
We offer a competitive benefits package for full-time employees which include:
Medical, Dental, and Vision
401K with employer matching
Tuition Reimbursement
Paid Vacation, Paid Sick Days and Paid Holidays
Mapped career plans; we believe in developing and promoting our talent!
Company Discounts & more!
Our company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.