Administrative Assistant

Position Details
Position Information
Recruitment/Posting Title
Administrative Assistant
Job Category
Staff & Executive - Administrative & Support
Department
Office of Communications - Nwk
Overview
The Rutgers University- Newark (R U-N) Office of Communications reports to the RU-N Chancellor's office. We oversee external and internal communications, public/ media relations, brand identity, communications/marketing strategy, the core RU-N website, social media, and community engagement projects for the university.
Posting Summary
Rutgers University-Newark, an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise, is seeking an Administrative Assistant. Reporting to the Assistant Director of Communications and Marketing, the Administrative Assistant provides administrative and financial support for the Office of Communications.
This position is responsible for and not limited to the following:

• Coordinating and administering office operations, including preparing transactions, scheduling meetings, monitoring reports, tracking payroll, reconciling discrepancies, managing the invoicing system, and liaising with vendors and stakeholders
• Managing projects by creating detailed plans and schedules, conducting research, producing reports and marketing materials, and following up with team members to ensure deliverables are achieved on time and within resources
• Performing professional work that requires knowledge of administrative and project management practices, as well as the application of unit concepts, theories, and terminology
• Working under direct supervision with specific instructions on routine or semi-routine tasks, with work reviewed upon completion
• Supporting the mission, vision, and goals of the Office of Campus Communications, with responsibilities aligned to the Administrative Assistant role in achieving unit objectives

FLSA NonexemptGrade
03
Salary Details
Minimum Salary
Mid Range Salary
Maximum Salary
Offer Information
The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits
Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits
• Life insurance coverage
• Employee discounts programs

For detailed information on benefits and eligibility, please visit: .Position Status Full Time
Working Hours
Standard Hours
37.50
Daily Work Shift
Day
Work Arrangement
Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the Application System.
Union Description
URA-AFT Administrative
Payroll Designation
PeopleSoft
Seniority Unit
Terms of Appointment
Staff - 12 month
Position Pension Eligibility
ABP
Qualifications
Minimum Education and Experience

• Requires a bachelor's degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, bookkeeping and/or report writing
• Also requires good communication skills and computer literacy

Certifications/LicensesRequired Knowledge, Skills, and AbilitiesPreferred Qualifications

• Knowledge of Rutgers University enterprise systems
• Experience in database design and maintenance
• Proficiency in Microsoft Office
• Prior experience in higher education administration and project management

Equipment Utilized

• Microsoft Office, Oracle, SciQuest, people Soft, eVerify, ROCS, Discoverer, Course Scheduling System, EMS, IMS, Sage 300, Blackboard, Tableau, Adobe Photoshop, HTML, Archibus (space management)

Physical Demands and Work EnvironmentSpecial Conditions
Posting Details
Posting Number
25ST2115
Posting Open Date
10/15/2025
Special Instructions to Applicants
Regional Campus
Rutgers University-Newark
Home Location Campus
Rutgers University-Newark
City
Newark, NJ
State
NJ
Location Details
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: