Administrative Assistant 4

Administrative Assistant 4 / Executive Assistant

Join a dynamic and fast-paced team as an Administrative Assistant, where you will support senior leaders and drive operational excellence. This role requires a proactive and detail-oriented professional who can manage multiple priorities with discretion and professionalism.

Responsibilities

• Provide high-level administrative support to two General Managers, including calendar management, meeting coordination, and travel planning.
• Manage complex schedules, anticipating conflicts and ensuring optimal time management for executives.
• Coordinate logistics for team meetings, Town Halls, offsites, and morale events, including venue selection and material preparation.
• Manage expenses for senior leaders, ensuring compliance with internal financial policies.
• Partner with internal stakeholders to align on business priorities.
• Maintain confidentiality and exercise sound judgment in handling sensitive information.
• Ensure compliance with internal policies and contribute to a culture of respect, inclusivity, and integrity.

Essential Skills

• 5+ years of experience in administrative business support, with expertise in calendar and travel management, event planning, and expense tracking.
• Proficiency in Microsoft Outlook, Word, Excel, and Teams.
• Proficiency in procurement tools like MyOrder and MSInvoice.
• High attention to detail and ability to manage complex plans and schedules.
• Ability to work independently, prioritize tasks, and respond with urgency to changing needs.
• Self-starter with a strong sense of initiative and ownership.
• Professionalism and tact in handling confidential matters.

Additional Skills & Qualifications

• Bachelor's degree in business administration, HR, Marketing, Communications, or equivalent experience.
• Experience mentoring peers and contributing to team development.
• Experience working in a global, cross-functional team environment.

Work Environment

This position offers a hybrid work environment, with three days on-site and two days remote. The typical schedule is Monday to Friday, 40 hours per week, with no overtime unless pre-approved. The team culture is upbeat and energetic, with new leadership driving change.

Job Type & Location

This is a Contract position based out of Redmond, Washington.

Pay and Benefits

The pay range for this position is $33.00 - $38.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Application Deadline

This position is anticipated to close on Oct 31, 2025.