Administrative Assistant 3

Administrative Assistant

We are seeking a skilled Administrative Assistant to join our dynamic team. This role is essential in supporting our enablement and operations organization, overseeing the end-to-end process for trainings, certifications, and other learning initiatives. You will work closely with a team of engineers, project managers, and product designers.

Responsibilities

• Manage calendars for three directors, ensuring high attention to accuracy, timeliness, conflict resolution, and alignment with leaders' priorities.
• Plan and coordinate travel itineraries, with minimal domestic travel expected.
• Reconcile expenses accurately and timely.
• Provide logistical support for onsite and offsite meetings/events, including Townhalls, Morale Events, Team Training, and Leadership Offsites.
• Oversee team headcount processes, organization employee data maintenance, and security group ownership.
• Support space management, office moves, new hire setup, onboarding, and procurement of equipment and supplies.
• Ensure compliance with administrative operations policies and procedures.
• Provide coverage for GM's calendar and team rhythm of business (ROB) when necessary.
• Maintain Teams, DLs, SharePoint sites, and other team tools for communication.
• Undertake special projects as assigned.

Essential Skills

• 3+ years experience with complex calendaring in Outlook.
• 3+ years experience with travel and expense submissions/reports.
• 2+ years experience with team support such as updating distribution lists and document ownership.
• Proficiency with productivity software including Word, Outlook, PowerPoint, Teams, and Excel.
• Outstanding written and verbal communication skills.
• Effective organizational and interpersonal skills.
• Ability to work well under pressure and prioritize tasks.

Additional Skills & Qualifications

• Knowledge of internal applications such as Employee Central, HR Insights, MyExpense, MyOrder, ProcureWeb, MSInvoice, COR, Cytric Travel, IDWeb, and Eventions.
• Experience as a Business Administrator managing multiple calendars.
• Associates/Bachelor's Degree in Business, Finance, Marketing, Human Resources, Communications, or equivalent experience.
• 5+ years experience as a Business Administrator, Senior Admin, or Executive Assistant.

Work Environment

This position is predominantly remote, with a requirement for local candidates to attend onsite meetings in Redmond, WA, typically one day per week. Candidates must be flexible to meet team needs. The standard working hours are Pacific Time Zone hours, 8-5, Monday through Friday. No overtime is expected, and standard equipment will be provided if necessary.

Job Type & Location

This is a Contract position based out of Redmond, Washington.

Pay and Benefits

The pay range for this position is $26.00 - $29.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Redmond, WA.

Application Deadline

This position is anticipated to close on Oct 31, 2025.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain, and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.