Union Reporting Administrator

Payroll Specialist

We are seeking a detail-oriented Payroll Specialist to manage and process weekly payroll for union workers. This role requires precise calculation of wages, overtime, shift differentials, and union benefits. The specialist will interpret and apply provisions of multiple Collective Bargaining Agreements (CBAs) and ensure compliance with federal and state wage and hour laws.

Responsibilities:

• Process weekly payroll for union employees, ensuring accurate calculation of wages, overtime, shift differentials, and union benefits.
• Interpret and apply provisions of multiple CBAs, including wage rates, fringe benefits, dues, pension contributions, apprenticeship funds, and vacation/holiday pay.
• Prepare, reconcile, and submit reports to unions, trust funds, and government agencies, including certified payroll reports, union remittance reports, and prevailing wage compliance.
• Maintain payroll records in accordance with state/federal guidelines and union agreements.
• Ensure compliance with federal and state wage and hour laws such as the Davis-Bacon Act and the Service Contract Act.
• Collaborate with HR, Accounting, and Project Managers to ensure accurate labor coding, job costing, and application of union requirements.
• Respond to employee and union inquiries regarding payroll, benefits, dues, and wage discrepancies.
• Support audits conducted by unions and government agencies.
• Continuously update knowledge of union rules, prevailing wage requirements, and payroll regulations.

Essential Skills:

• 35 years of payroll experience specific to union or construction payroll.
• Experience with certified payroll reporting and prevailing wage compliance.
• Familiarity with multi-state payroll processing.
• Strong Excel skills, including proficiency in pivot tables and VLOOKUP, for reconciliations and reporting.
• Knowledge of the Davis-Bacon Act, Service Contract Act, and/or state-specific prevailing wage laws.
• Exceptional attention to detail and accuracy.
• Ability to interpret and apply complex contract language.
• Strong problem-solving and analytical skills.
• Excellent communication and organizational skills.

Additional Skills & Qualifications:

• Associate or bachelor's degree in Accounting, Finance, HR, or related field preferred.
• Proficiency in payroll processing, Microsoft Office, and payroll software.
• Experience with data entry and union environments.

Work Environment:

This is a fully on-site position, with working hours from Monday to Friday, either 7:30 am to 3:30 pm or 8:00 am to 4:30 pm. You will work closely with another Payroll Specialist and the accounting team.

Pay and Benefits:

The pay range for this position is $27.00 - $35.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Application Deadline:

This position is anticipated to close on Oct 13, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain, and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.