Staffing Coordinator-Medical

Now Hiring: Staffing Coordinator – Support the Heart of Patient Care!

Location: PALO ALTO, CA

Schedule: 4X10 HR DAY SHIFT with rotating weekends

Department: Central Nursing Staffing Office

Payrate Range: $35 to $37.50 per hour

Are you a highly organized, proactive problem solver with a passion for supporting healthcare heroes? Do you thrive in fast-paced environments where every detail matters? We are looking for a Staffing Coordinator to join our world-class team and help ensure that patient care never skips a beat.

What You’ll Be Doing:

As a Staffing Coordinator , you’ll play a vital role behind the scenes—ensuring the right clinical staff are in the right place at the right time. You’ll work directly with nurse managers and leadership teams, providing key administrative support, managing complex staffing schedules, processing payroll, maintaining compliance records, and jumping in to solve scheduling challenges on the fly.

This is more than just a desk job—your work will directly impact patient care, nursing efficiency , and overall hospital operations.

Key Responsibilities:

• Coordinate daily staffing for inpatient units, balancing census and acuity levels.

• Create and manage computerized nurse schedules, adjusting to changing needs.

• Assist with payroll processing, timesheet audits, and pay adjustments.

• Maintain accurate personnel records and ensure all licenses, credentials, and certifications are up-to-date.

• Collaborate with Nurse Managers to implement flexible staffing solutions.

• Support disaster/emergency staffing plans and rapid-response staffing needs.

• Provide comprehensive administrative support to nursing leadership, including calendar management, document prep, and internal communications.

• Generate actionable reports on productivity, staffing trends, and more.

What You Bring:

• Education: High school diploma or GED equivalent

• Experience: Minimum of 3 years of progressively responsible administrative or staffing-related experience

• Skills:

• Exceptional organizational and problem-solving skills

• Strong communication (written & verbal)

• High attention to detail and confidentiality

• Ability to thrive under pressure in a fast-paced environment

• Proficient with Microsoft Office and database systems (scheduling/payroll software experience a plus!)

• Knowledge of medical terminology and healthcare operations is highly desirable

Why You’ll Love This Role:

• You’ll be at the hub of hospital operations , working with amazing nurses and leadership teams.

• You’ll contribute to safe, effective patient care through smart, responsive staffing.

• You’ll grow your career within one of the nation’s top academic medical centers.

• You'll never have the same day twice— every shift is different , and your work will matter every single time.

Ready to Make an Impact?

If you’re ready to take on a key role in supporting patient care from behind the scenes, we want to hear from you!

Apply today and join a team where your coordination keeps compassion running smoothly.

Pay Details: $35.00 to $37.50 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.