Senior Specialist, Accounts Payable (Cash Control)

Accounts Payable Specialist

Our values start with our people, join a team that values you!

Bring your talents to Ross, our leading off-price retail chain with over 2,200 stores, and a strong track record of success and growth. Our focus has always been bringing our customers a constant stream of high-quality brands and on-trend merchandise at extraordinary savings. All while providing a fun and exciting treasure hunt experience. As part of our team, you will experience:

• Success. Our winning team pursues excellence while learning and evolving
• Career growth. We develop industry leading talent because Ross grows when our people grow
• Teamwork. We work together to solve the hard problems and find the right solution
• Our commitment to Diversity, Equity & Inclusion, and our community. We celebrate the backgrounds, identities, and ideas of those who work and shop with us because our differences make us stronger. We strive to be a positive force in our community.

Our corporate headquarters are in Dublin, CA, we have 3 buying offices in key markets in New York City, Los Angeles, and Boston, and 8 distribution centers nationwide. With 2023 revenues of $20.4 billion, we are a Fortune 500 company who is committed to providing an inclusive work environment with continuous learning opportunities and development for our teams.

General Purpose

Responsible for the accurate and timely payments of Accounts Payable invoices according to established policies and procedures. In charge of updating more complex supplier financial attributes in the Supplier Master Data Management (MDM) Tool, ensuring all appropriate documentation is attached. Support AP Cash Control functions to achieve productivity goals and ensure department standards are met. The base pay range for this role is $22.69 - $32.79. The base pay range is dependent on factors including, but not limited to, experience, skills, qualifications, relevant education, certifications, seniority, and location. The range listed is just one component of the total compensation package for employees. Other rewards vary by position and location.

Essential Functions

Process high volume, complex, and sensitive Pay Cycles in accordance with Ross established controls and procedures

Validate and approve payments in the Wells Fargo Payment Manager as well as balance to Positive Pay files

Issue stop/void payments and reissue or close based on established guidelines

Review and enrich sensitive and high-profile Supplier records in the MDM AP Finance queues according to proper guidelines. Ensure necessary documents are provided and attached to establish an accurate supplier record in the MDM tool.

Follow established controls by conducting call validations when Suppliers request updates to their banking information

Monitor AP Cash Mailbox; respond timely to payment inquiries and re-route messages as appropriate

Respond to inquiries timely and accurately and ensure a timely escalation to Supervisor when appropriate

Assist Analyst and Supervisor with annual 1099 research

Support Analyst in escheatment / stale dated checks research

Input daily productivity statistics to ensure departmental standards are achieved

Competencies

People Collaboration

Self Leading by Example

Communicates Effectively Ensures Accountability and Execution

Manages Conflict

Business Plans, Aligns and Prioritizes

With particular emphasis on the following specific position-related competencies:

Organizational Agility

Customer Service

Peer Relationships/Interpersonal Savvy

Technical Competence

Problem Solving

Integrity and Trust

Qualifications and Special Skills Required

2-4 years of work experience in Payment Processing within Accounts Payable with high-volume transactions

Knowledge of Accounts Payable applications on a major computerized system such as PeopleSoft, Oracle, or SAP

Customer service experience in responding to complex customer inquiries, supplier maintenance, bank information updates and validation, and general banking relations

Effective oral and written communication skills

Solid Microsoft Office knowledge (Outlook/Excel/Word)

High School diploma/GED, Accounting related certificate preferred

Physical Requirements/ADA:

Job requires ability to work in an office environment, primarily on a computer. Requires sitting, standing, walking, hearing, talking on the telephone, attending in-person meetings, typing, and working with paper/files, etc. Consistent timeliness and regular attendance. Vision requirements: Ability to see information in print and/or electronically. This role requires regular in-office presence, including to engage in in-person team interaction, meetings and collaboration, client support, mentoring, coaching, and/or feedback. However, this role can perform duties effectively using a combination of in-office and remote work.

Supervisory Responsibilities: None

Disclaimer: This job description is a summary of the primary duties and responsibilities of the job and position. It is not intended to be a comprehensive or all-inclusive listing of duties and responsibilities. Contents are subject to change at management's discretion. Ross is an equal employment opportunity employer. We consider individuals for employment or promotion according to their skills, abilities and experience. We believe that it is an essential part of the Company's overall commitment to attract, hire and develop a strong, talented and diverse workforce. Ross is committed to complying with all applicable laws prohibiting discrimination based on race, color, religious creed, age, national origin, ancestry, physical, mental or developmental disability, sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), veteran status, military status, marital or registered domestic partnership status, medical condition (including cancer or genetic characteristics), genetic information, gender, gender identity, gender expression, sexual orientation, as well as any other category protected by federal, state or local laws.