Scheduling Coordinator

Administrative Assistant / Project Coordinator Environmental Projects

Are you a detail-driven multitasker with a passion for supporting impactful projects? Join a dynamic engineering team in Fountain Valley, CA, where your organizational skills and project coordination expertise will help shape the future of environmental water solutions.

What You'll Do:

• Coordinate and prepare technical documents, reports, RFIs, and proposals
• Manage calendars, travel arrangements, and expense reports for senior staff
• Support onboarding, building operations, and administrative staff
• Handle purchasing, shipping logistics, and marketing materials
• Maintain databases and track project timelines and compliance
• Assist with vendor management and contract documentation
• Provide reception support and manage business correspondence
• Use Ajera for billing and timesheet tracking

What You Bring:

• 5+ years of administrative experience, preferably in engineering, construction, or architecture
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Project)
• Familiarity with Ajera, Deltek, Procore, SharePoint, DocuSign, and CRM systems
• Strong communication, multitasking, and confidentiality skills
• Experience with technical writing, vendor coordination, and project documentation
• Bonus: Bilingual (Mandarin/English), GIS familiarity (Esri ArcGIS), and graphics/presentation prep

Compensation:

• Salary Range: $50,000 $73,000/year

Why You'll Love It Here:

• Collaborative, purpose-driven culture
• Unique perks: in-house golf course, yoga ball chairs, stand-up desks, snacks, and wellness reimbursements
• Opportunity to train alongside a retiring coordinator for a smooth transition
• Work on-site in a supportive and engaging office environment

Location:

• Fountain Valley, CA (On-site only; local candidates preferred)
• Schedule: MondayFriday, 8:00 AM 5:00 PM
• Dress Code: Business casual + Casual Fridays with complimentary breakfast

Performance & Growth:

• 30-60-90 day performance reviews with quarterly check-ins
• Evaluated on accuracy, responsiveness, and ability to manage multiple priorities
• Exposure to water resource and environmental engineering projects
• Career paths available across project coordination, technical documentation, and operations

Pay and Benefits

The pay range for this position is $50,000.00 - $73,000.00/yr.

Medical, dental, and vision insurance for employees and dependents: Two HSA programs with a $0 premium option, two PPO programs, and various dental plans

Flexible Spending Accounts (FSAs) for medical and dependent care

Reimbursement for out-of-pocket medical expenses (e.g., co-pays, deductibles); Up to $2050 per year for out-of-pocket medical expenses if on the company's insurance plan. If not on the plan, up to $3000 per year

Reimbursement for personal wellness programs (e.g., gym memberships); $100 per quarter for personal wellness expenses such as gym memberships, nutrition classes, or first aid/CPR training (Offered every 2 years, paid for by the company)

Employee Assistance Program (EAP) for counseling, legal, and financial services

Fitbit health incentive program; can earn up to $300/quarter for steps and active minutes

Work-Life Balance

Paid time off (PTO) and paid holidays

Bereavement leave

Flexible work arrangements

Career Development

Tuition and training reimbursement

Reimbursement for professional license and exam fees

Association dues reimbursement

Monthly in-house training sessions and access to 100+ recorded courses

Mentorship programs and leadership development opportunities

10-talks - lunch and learns every 10th day of year

Financial Security

Privately held (not an ESOP), allowing for generous and flexible bonus distributed twice a year based on company profitability, role, tenure, and individual contributions

Potential for future ownershipcan become key stakeholders

Employee referral bonus program

401(k) with discretionary matching based on quarterly basis profit -- have been doing 50% lately up to 10% of salary on quarterly basis

Life and AD&D insurance

Short-term and long-term disability insurance

Workplace Type

This is a fully onsite position in Fountain Valley, CA.

Application Deadline

This position is anticipated to close on Oct 17, 2025.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation, and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia, and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information, or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalantaccommodation@actalentservices.com for other accommodation options.