Reconciliation Specialist

Reconciliation Specialist

Shambaugh & Son L.P., a wholly-owned indirect subsidiary of EMCOR Group, Inc., is a customer-driven, single-source, self-performing construction/engineering firm. We specialize in the Design-Build method of construction resulting in fast-track delivery of the project improvements to our customers. We are one of the largest specialty contractors in the U.S. and the only one with all eight M.E.P (Mechanical, Electrical, Process, Automation, Refrigeration, HVAC, Plumbing, and Fire Protection) design and installation capabilities in-house. We perform more than $1 billion of construction projects per year with over 3,000 employees throughout 50 states from our home office in Fort Wayne, Indiana.

Our success has been driven by our ability to attract and retain dedicated, knowledgeable and seasoned professionals to become part of the Shambaugh team, as we continue to build on our 90+ year Shambaugh success story.

At Shambaugh, we recognize people as our most important resource and it is our mission to produce the industry's highest level of quality services and productivity on every project in order to develop repeat customers, maximize return on investment, and provide professional growth opportunities for people in the organization.

Shambaugh & Son is looking for a Reconciliation Specialist for our EMCOR National Agreement Group. This position will reconcile national agreement incentive purchases for EMCOR, quarterly and/or yearly by communicating with EMCOR operating companies regarding vendor reports and/or invoices submitted and resolving any discrepancies.

Essential Duties and Responsibilities

• Reconcile national agreement incentive purchases for EMCOR quarterly and/or yearly
• Work with EMCOR companies and national suppliers to resolve reporting discrepancies to finalize reconciliation and ensure the correct incentive is collected
• Revise and update quarterly National Purchasing input reports and inform EMCOR operating companies of new or cancelled agreements
• Communicate with companies to understand and accurately submit quarterly required documentation
• Prepare quarterly mailing to all EMCOR operating companies regarding new or cancelled agreements as well as any changes
• Updating the Vendor database, summary sheets, and electronic binder relating to national agreements to include creating PDFs
• Submitting updates to EMCOR Marketing for National Agreements SharePoint site to upload.
• Create and maintain national agreement vendor files
• Assist with breakdown of submitted quarterly documentation from EMCOR companies to prepare for reconciliation
• Other duties as assigned

Qualifications

• Advanced computer skills, including proficiency in Microsoft Office Suite and Windows operating systems.
• Strong Excel skills, including ability to create and manage complex spreadsheets and tables.
• Proven ability to multitask and handle multiple different tasks simultaneously.
• High organized, self-motivated, and results-oriented.
• Professional communication skills, both written and verbal.
• Regular and reliable attendance, including the ability to work extended hours and weekends as required

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal process -- it is probably fraudulent.

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.