Project Manager - Chicago, IL

Job Summary

Manages facility and facilities support operations regulatory compliance for a 1.4 million-square-foot healthcare facility and 30,000 SF of offsite locations.
Responsibilities:
Standardize and refine project management practices across Support Services, incorporating best-fit methodologies (e.g., PMP, Agile, Lean, Six Sigma) tailored to project scope, team dynamics, and business need.
Manage small department construction and renovation projects
Implement system plan to ensure the account complies with all applicable regulatory requirements
Ensures all system-wide facilities staff understand and implement FM Program requirements
Ensure consistent and accurate Team Docs, Team Fin & Team Ops documentation of FM work activities. In addition, ensure that these systems are maximized
Perform regular work order audits for quality and provide feedback to the FM leadership team
Monitor daily work order completion and report opportunities to increase productivity
Proactively monitors and reports critical metrics before becoming non-compliant issues
Routinely validates via audit data integrity and important metric measurements
Develops, monitors, and reports performance improvement action plans as warranted
Regularly collects, reviews, and analyzes data in reference to EOC reports on a monthly/quarterly/annual basis
Checks work-order documentation on a weekly/monthly basis via reporting
Provides system-wide regulatory support as requested
Performs pre-Joint Commission/Deemed Status inspections of facilities before the actual regulatory survey
Manges GEM and Safety Programs
Ensures appropriate documentation is in place per Facilities Management Plan standards
Manages the data for the Annual EOC Evaluations
Manages and serves as the administrator for the system wide electronic temperature monitoring program for the hospital owned medical refrigeration equipment
Performs regular compliance quality audits at each facility
Assist with compliance for the Environment of Care, not limited to Fire Life Safety, Safety, Hazardous Waste, Emergency Management, and Utilities Management.
Assist with ILSM assessments and lead the development of ICRAs

Documentation Management:
Maintain, maximize and update operational documentation using the Team Doc and Team Ops platform.
Organize and maintain facility drawings and archived documents
Manage inventory and asset tracking using the Sortly application, act as administrator, enter invoices and purchase requisitions in Work Day
Ensure data accuracy and support inventory audits.
Track operating and capital projects and budgets.
Assist in the energy management and sustainability program to include managing the Energy Print program
Qualifications:
Strong verbal, written, and interpersonal communication skills; ability to engage with stakeholders at all organizational levels
Must possess working knowledge of Facilities Management Operational Policy and Procedures
Must possess at least 2 years of healthcare experience
Must maintain current knowledge of the contents and navigation of the FM Web Portal
Must have the experience and ability to work with senior-level leadership while exhibiting a high level of confidence
Business skills to deal effectively with all personnel at all levels, patients, and clients at all levels including the Senior Level
Proficient in Microsoft Office Suite, particularly Excel (advanced formulas, modeling, Power Query)
Experience working with Microsoft Access databases for business applications
CHFM/CHSP/CHC or equivalent strongly desired
Bachelors degree highly preferred