Medical Affairs Project Manager

Medical Affairs Project Manager

The Medical Project Office within Medical Program Management is focused on consolidating and standardizing repeatable activities to ensure high quality, consistency, accuracy, and efficiency. The Manager, Medical Ad Board & Symposium Execution is responsible for providing project management expertise to ensure the successful execution of Medical Affairs advisory boards and symposia. This role involves leading the execution of Medical Symposia & Ad Boards through effective collaboration with Medical Affairs Business Owners, Medical Program Managers, Support Teams, and vendors, while providing guidance on compliance and requirements related to the execution of these events.

Responsibilities:

• Provide project management expertise to ensure successful execution of 25-30 programs focusing primarily on Advisory Boards. Coordinate all available resources and involved parties across vendors and multiple internal stakeholder groups.
• Lead coordination and project management for internal stakeholders and external parties/vendors to support logistics and content development for TA-specific Symposia and Ad Boards.
• Ensure vendors meet all internal policies and external regulations. Contact vendors for quotes, review initial quotes for reasonability, and negotiate with vendors as appropriate.
• Support less complex event types as assigned by the Director, Medical Ad Board & Symposium Execution.
• Support use, maintenance, and evaluation of Preferred Supplier Networks in conjunction with TAs, MPMs, and Purchasing.
• Initiate support requests from internal Support Teams including BSG and/or CCG and monitor performance against plan. Establish and manage regularly scheduled planning meetings.
• Maintain project timelines and follow up on status and action items. Document and follow up on project plan activities, milestones, and action items to ensure effective and timely completion.
• Proactively communicate across team members to support successful execution and keep stakeholders well-informed.
• Provide guidance to Symposia and Ad Board Business Owners regarding global policies, local requirements, lead times, and local procedures to ensure successful execution of fully compliant events.
• Conduct post-meeting debriefs and document lessons learned from Symposia and Ad Board execution to inform future planning activities.

Essential Skills:

• Strong project management skills
• Bachelor's Degree in Health Sciences or a business-related field
• Excellent leadership, self-management, organizational, and communication skills
• Experience in Medical Affairs and/or medical education
• Experience in Medical Ad Board & Symposium execution

Additional Skills & Qualifications:

• Preference for MBA
• Project management certification (e.g., PMP) and/or Six Sigma certification
• Significant experience in Medical Affairs and/or medical education (at least 2 years)
• 8+ years of work experience in the pharmaceutical industry
• Experience managing external vendors
• Ability to work and communicate in virtual teams
• Strong interpersonal and team-building skills
• High level of emotional intelligence
• Strong business acumen and strategic thinking

Work Environment:

The position is based in Lake County and follows a hybrid onsite schedule: Monday is remote optional, Tuesday to Thursday are onsite, and Friday is remote optional.

Job Type & Location:

This is a Contract position based out of North Chicago, Illinois.

Pay and Benefits:

The pay range for this position is $65.00 - $70.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type:

This is a fully onsite position in North Chicago, IL.

Application Deadline:

This position is anticipated to close on Sep 30, 2025.