Project Assistant

Project Assistant

MSI is a full service HVACR contractor offering an array of energy efficient air-conditioning services from concept to completion, maintenance to repair and everything in between. With more than 45 years of service under our belt, MSI continues to be recognized for our visionary leadership and superior craftsmanship in the design and installation of energy-efficient cooling systems.

MSI seeks talented performers and offers a challenging and rewarding work environment that emphasizes teamwork, results, and most importantly honesty and integrity. We value our employees and are committed to attracting highly skilled, talented individuals to join our strong, family-oriented workforce and to help us build on our success.

We are a Drug Free Workplace and an Equal Opportunity Employer.

Job Title: Project Assistant

Department: Projects

FLSA Status: Salaried

Reports To: Vice President of Central Florida

Coordinates With: All

Salary: Commensurate with experience + Benefits

Job Summary: MSI seeks an Entry Level Assistant to work with Project Coordinate and Manager of our Projects Department. This role involves managing the permit application process for construction, processing construction documents, and organizing various processes.

Essential Functions:

• Provide administrative support including typing, filing, emailing, and correspondence routing.
• Provide project administrative support as requested by Sr. Project Coordinator, Project Managers and Executive Leadership.
• Ensure all necessary permits are requested and obtained, and call inspections as requested by Project Managers or Field Employees.
• File and track Notice To Owners, ensuring they are issued on time.
• Issue Certificates of Insurance when opening a job or when requested.
• Assist with invoicing and AR as required.
• Initiate Warranty Letters when required and distribute them in the Warranty book and copy to the Service Group.
• Communicate with Project Managers and Project Coordinators about any changes or updates concerning projects.
• Review and assess all permit applications to ensure completeness, accuracy, and compliance with local, state, and federal regulations.
• Coordinate the submission of permit applications to appropriate governmental agencies and follow up to expedite the review and approval process.
• Act as a liaison between project managers, contractors, and regulatory agencies to communicate permit requirements and resolve any issues.

Maintain a detailed database of all permit applications, including their status, deadlines, and associated fees.

Develop and implement strategies for streamlining the permit process for future projects.

Qualifications

Education and Experience:

• High School graduate.
• A minimum of one (1) year of experience as an Administrative Assistant or Project Coordinator in the construction field preferred.

Knowledge, Skills, and Abilities:

• Knowledge of construction forms and permits.
• Strong administrative skills.
• Proficiency in Microsoft Products and permit application software.
• Excellent communication and interpersonal skills.
• Ability to coordinate and work well with others.
• Ability to work well under stress and multitask.
• Strong organizational skills.
• Strong problem-solving skills and attention to detail.
• Ability to work independently and collaboratively.

Standards of Success:

• Attitude of Safety First
• Work Ethic of loyalty, integrity, pride, perseverance, accountability, respect and teamwork
• Strong detail orientation
• Strong ambition and highly motivated to succeed
• Desire to continuously improve
• Represents company in a positive and professional manner
• Maintains positive attitude and morale
• Interacts effectively with all members of the organization and all outside associates
• Thinks strategically and considers long-term implications of one's actions
• Constantly analyzes for ways to improve individual and/or company performance.

Safety Responsibilities:

• Each employee has a responsibility for their own safety, the safety of their co-workers, and the community in which they are operating.
• In the performance of duties and responsibilities, you are expected to observe all safety, health, and loss prevention rules, practices, and procedures, as well as specific instructions related to the safe and efficient performance of your work.
• An effective and viable safety, health, and loss prevention program will be attained only when all employees are safety conscious and keenly aware, both mentally and physically, of the potential hazards of your environment.

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.