Program Assistant (Division), Multiple Vacancies

Position Details
Position Information
Recruitment/Posting Title
Program Assistant (Division), Multiple Vacancies
Job Category
Staff & Executive - Administrative & Support
Department
RHG-RWJ Clinic Management
Overview
New Jersey's academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and six centers and institutes that focus on cancer treatment and research, neuroscience, clinical and translational research, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.
Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.
Our clinical and academic facilities are located throughout the state including New Brunswick, Piscataway, Newark, Scotch Plains, Somerset, Blackwood, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, University Hospital in Newark, and other affiliates.
Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Posting Summary
Rutgers, The State University of New Jersey, is seeking a Program Assistant for the Robert Wood Johnson Medical School.
Under the direction of the Program Administrator, the Program Assistant provides administrative and program support for the division. Responsible for the timely completion and efficient flow of required documentation for both administrative and clinical functions needed by the physicians and faculty in the division.
Among the key duties of this position are the following:

• Assists with day-to-day office responsibilities for the assigned divisions.
• Provides administrative support to the assigned division including all correspondence, travel, and check requests.
• Responsible for updating credential requests, reapplication appointments, and purchasing related requests.
• Documents and processes vacation/conference requests, ad hoc clinic closures, and physician coverage.
• Responsible for processing applications, reports, and grants (if applicable) for speakers.
• Coordinates all aspects of the speaker's visit including determining program dates, organization of travel arrangements, transportation, and hotel accommodations for speakers coming from out-of-town.

FLSA ExemptGrade
21S
Salary Details
Minimum Salary
Mid Range Salary
Maximum Salary
Offer Information
The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits
Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits
• Life insurance coverage
• Employee discounts programs

For detailed information on benefits and eligibility, please visit: .Position Status Full Time
Working Hours
Standard Hours
37.50
Daily Work Shift
Work Arrangement
This position requires a fully on-site work arrangement.
Union Description
HPAE 5094
Payroll Designation
PeopleSoft
Seniority Unit
Terms of Appointment
Staff - 12 month
Position Pension Eligibility
ABP
Qualifications
Minimum Education and Experience

• Bachelor's Degree in a relevant field plus two (2) years related administrative and/or program support experience in a business office, government agency or university setting required.
• Equivalent experience, education and/or training may be substituted for the education requirements.

Certifications/LicensesRequired Knowledge, Skills, and Abilities

• Must be proficient in Microsoft software (Word, Excel, PowerPoint, Viso and Access Database).

Preferred Qualifications

• Experience of operational, or financial and/or program management.

Equipment UtilizedPhysical Demands and Work Environment

• Physical Demands: Standing, sitting, walking, talking or hearing. No special vision requirements.
• Work Environment: Moderate noise. Multitasking within fast paced environment.

Special Conditions

• Must pass employee health clearance, Tuberculosis (TB) test and required safety training.

Posting DetailsPosting Number
25ST2142
Posting Open Date
Special Instructions to Applicants
Regional Campus
Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus
Downtown New Brunswick
City
New Brunswick
State
NJ
Location Details
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: