Part-Time Administrative Assistant - Associate - Pediatrics

UPMC is hiring a part-time Administrative Assistant to join their Everyday Wellness Clinic in supporting our Adolescent Medicine team! The Adolescent Medicine Department is a dynamic and collaborative team dedicated to delivering high-quality, patient-centered care across a range of medical services. We are committed to innovation, continuous improvement, and supporting our team in a compassionate and inclusive environment.

As the Administrative Assistant, you will provide essential support to the team by helping to manage daily office operations, scheduling meetings, handling correspondence, preparing documents, and maintaining records. You will serve as a point of contact for staff and visitors, assist with project coordination, and ensure that workflows run smoothly and efficiently.

This position will provide a flexible schedule, working 20 hours per week. Daylight hours, no evenings weekends or holidays! Previous administrative support experience is highly preferred.

Responsibilities:

• Under direct supervision, provides general administrative support to a department or group of professionals.

• Orders office supplies and maintains office equipment.

• Helps supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions).

• Sorts, distributes, prioritizes and composes routine correspondence following established procedures not requiring management review. (i.e., reads correspondence/ highlights important items and sends to supervisor, sends emails sent on behalf of dept head, writes and sends meeting reminders, forwards emails to appropriate distribution list on behalf of department head).

• Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities.

• Assists in researching, drafting, and/or abstracting routine reports. Compiles and analyzes basic information.

• Answers, screens, and routes incoming calls and messages. Responds to routine questions.

• Maintains supervisor's calendar (i.e., schedules meetings and recurring events, schedules large conference rooms, orders food, ensures applicable equipment is available and ready for meeting, may take meeting minutes).

• Greets, screens, and directs visitors to appropriate staff member.

High School diploma or equivalent.

Up to one year administrative experience preferred. Working knowledge of word processing, electronic mail/calendar, spreadsheet, presentation, and database software Ability to use applicable MS Suite products. Knowledge of business processes and procedures. Ability to use basic reasoning skills

Licensure, Certifications, and Clearances:

• Act 31 Child Abuse Reporting with renewal

• Act 33 with renewal

• Act 34 with renewal

• Act 73 FBI Clearance with renewal

UPMC is an Equal Opportunity Employer/Disability/Veteran