Location Human Resources Coordinator

Human Resource Coordinator

First for a reason:

At First Student, we are a family of 60,000+ employees who take pride in safely transporting more than 5 million students and passengers to and from their destinations each day! Our family of brands include Transco, Total Transportation, Maggies Paratransit, and GVC II. Our employees are at the forefront of safety and innovation; they create and implement the most advanced training and technology the transportation industry has to offer.

Position Summary

We are seeking a detail-oriented and proactive Human Resource Coordinator to join our team at the Malta Street Onboarding Center. This role is critical to ensuring a seamless and compliant onboarding experience for new hires, particularly drivers, in alignment with First Student standards. The coordinator will support candidate screening, interview logistics, document processing, and compliance handoffs, while maintaining accurate records and communication across systems and stakeholders.

Pay for this position will be $19/hour.

Key Responsibilities

Candidate Screening & Interview Coordination

• Participate in candidate interviews, including walk-ins, as a secondary interviewer to support handoff and qualification decisions.
• Schedule and confirm interviews, assessments, and onboarding appointments (e.g., fingerprints, medical, drug testing, CLP prep).
• Maintain detailed notes in Workday and Trello for each candidate's progress and status.

Onboarding Process Execution

• Create and manage Trello cards for each candidate, tracking compliance steps and onboarding milestones.
• Initiate Workday accounts and paper files for qualified candidates.
• Collect and verify required documents (e.g., permit/license, SSN, driver abstract).
• Initiate background checks and offer letters once eligibility is confirmed.

Compliance & DOE Documentation

• Submit and track all required documentation for DOE compliance.
• Coordinate with the compliance team to ensure timely handoff from onboarding to training and location management.
• Monitor Clearinghouse queries and ensure all onboarding steps are completed before revenue service eligibility.

Administrative & Operational Support

• Answer phones and direct inquiries related to onboarding.
• Prepare agendas, reports, and correspondence as needed.
• Support payroll submissions and personnel record updates.
• Maintain organized digital and physical files in accordance with First Student protocols.

Qualifications

Education

• High School Diploma or equivalent required.

Experience & Skills

• 12 years of administrative or onboarding experience preferred.
• Familiarity with Workday, Trello, and Microsoft Office Suite.
• Strong written and verbal communication skills.
• Ability to multitask in a fast-paced, compliance-driven environment.
• Demonstrated initiative, time management, and attention to detail.

Physical Requirements

• Must be able to move about the office, access filing systems, and communicate effectively in person and by phone.

Why Join Us?

As part of a mission-driven team, you'll play a vital role in shaping the candidate experience and ensuring operational excellence. You'll also benefit from robust training, career growth opportunities, and the satisfaction of helping new hires start their journey with confidence.

In the state of Washington, all technician and driving positions, including but not limited to van drivers and any other position requiring employees to drive a company-owned vehicle, are considered safety-sensitive and are therefore subject to drug and alcohol testing, including cannabis.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. First is also committed to providing a drug-free workplace. First will consider for employment qualified applicants with criminal histories consistent with the requirements of the San Francisco Fair Chance Ordinance, Los Angeles Fair Chance Ordinance, and any other fair chance law.