IT Executive Assistant

Company : Volt

Location : San Diego, CA, 92101

Posted Date : 28 October 2025

Job Type : Full Time

Category : Administrative Assistance

Occupation : Executive Assistant

Job Details

Move Forward with Volt!
Volt is immediately hiring for an IT Executive Assistant for immediate hire in San Diego, CA.
As an IT Executive Assistant you will:

Provide comprehensive executive administrative support to the CIO and other senior IT leaders as needed.
Manage complex calendars for the CIO and department-wide events, ensuring alignment across global time zones.
Coordinate meetings and engagements across international teams, including logistics, agendas, and follow-ups.
Lead planning and execution of large-scale meetings and events, such as quarterly department reviews and special initiatives.
Draft, edit, and format executive-level documents, presentations, and reports.
Attend key meetings to capture minutes and action items; track and follow up to ensure timely completion.
Act as a point of contact and gatekeeper for the CIO, managing access and prioritizing requests.
Draft and disseminate communications to global teams via email, Viva Engage, Microsoft Teams, SharePoint, and the corporate website.
Facilitate onboarding processes for new team members within the ITS department, ensuring a seamless experience.
Maintain and manage distribution lists and Microsoft Teams channels for the CIO organization.
Oversee office space assignments and related logistics using iOffice.
Monitor and replenish office supplies based on team needs.
Coordinate travel arrangements and expense reporting for the CIO.
Organize onsite and offsite events such as team-building activities, retirement celebrations, and conferences.
Assist with procurement activities, including creating and managing purchase orders through the Coupa system.
Liaise with external vendors and service providers; assist with contract coordination and renewals.
Prepare briefing materials and background documents for executive meetings and travel.
Provide logistical and communication support during urgent or high-impact situations.
Support employee recognition, training, and professional development initiatives.
Maintain organized filing systems (digital and physical) for easy retrieval of critical information.
Update and administer rosters and facilitate coordination for safety events such as evacuations and drills.

This is a full-time 1 year temp, possibly longeropportunity.Schedule: Monday - Friday 7am to 4pm. Position requires you work full time onsite in San Diego.The ideal candidate will have:

5+ years of experience in executive support or coordination roles with increasing responsibility.
Proven ability to manage multiple priorities with efficiency and discretion.
Strong initiative and ability to thrive in a dynamic, global team environment.
Proficiency in Microsoft Office Suite and collaboration tools.
Excellent verbal and written communication skills.
Familiarity with standard office equipment and AV tools.
Demonstrated ability to maintain confidentiality and exercise sound judgment.
Flexibility to occasionally work outside standard business hours to support global operations.
Bilingual Spanish preferred

Pay Rate : $25-40 Per Hour DOE
*Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc.
Qualified candidates should APPLY NOW for immediate consideration! Please hit APPLY to provide the required information, and we will be back in touch as soon as possible.
Benefits: Volt offers benefits (based on eligibility) that include the following: health, dental, vision, term life, short term disability, AD&D, 401(k), Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP).