Human Resources Generalist

Human Resources Generalist

This role provides day-to-day HR support focusing on payroll preparation, leave administration, benefits, compliance, and employee support. The HR Generalist will report directly to the HR Manager/General Manager and play a critical role in ensuring smooth HR operations, while the company explores transitioning payroll systems from ADP Workforce Now to Paylocity or similar platforms.

Responsibilities

• Prepare and audit semi-monthly payroll in ADP Workforce Now, ensuring accuracy of wages, accruals, vacation/sick balances, and meal/rest compliance.
• Audit timecards for hours, meal breaks, and leave usage; follow up with managers as needed.
• Generate payroll-related reports for management and finance.
• Submit payroll packages for HR Manager approval prior to funding.
• Administer and track LOAs (FMLA/CFRA, ADA/FEHA, Disability, Workers' Compensation) from start to finish.
• Ensure timely communication with employees and managers; maintain required documentation.
• Act as main point of contact for employees navigating medical or personal leave.
• Support benefits administration including open enrollment, HSA/401(k), and vendor communications.
• Process quarterly HSA contributions and ensure 401(k) payroll contributions and company match uploads are accurate.
• Serve as first point of contact for employee questions regarding benefits and payroll deductions.
• Assist HR team with recruiting activities such as posting jobs, managing confidential candidate data, interview coordination, and drafting offer letters.
• Conduct new hire onboarding, I-9/E-Verify, background checks, and orientation.
• Audit new hire files for compliance.
• Serve as initial point of contact for employee questions or concerns, escalating to HR Manager as needed.
• Maintain confidentiality and handle sensitive employee information with discretion.
• Ensure HR compliance with California-specific requirements (meal/rest, wage transparency, ACA, OSHA postings, harassment prevention training).
• Keep HR files, records, and posters up to date.
• Generate reports and assist with audits as needed (ACA, payroll data, compliance reporting).
• Support potential transition from ADP Workforce Now to Paylocity or similar systems.
• Maintain accuracy across all HRIS and benefits systems.

Essential Skills

• 3+ years in general HR experience with California experience required.
• HRIS/payroll systems knowledge - ADP, Paylocity a plus but open to any system.
• Strong knowledge of CA and federal HR laws/regulations (FMLA/CFRA, ADA/FEHA, ACA, wage/hour).
• Demonstrated experience managing LOAs, benefits, and employee relations in a confidential setting.
• Full cycle payroll for 60+ employees; mix of hourly & salary - must have CA payroll & HR experience.
• Proficiency in MS Office Suite (Excel, Word, Outlook).
• Experience in a manufacturing background, comfortable working with engineers and production employees.

Additional Skills & Qualifications

• HR certification preferred but not required.
• Experience interfacing with both production employees and high-level software engineers.
• Strong communication and interpersonal skills.
• Ability to maintain a collaborative and supportive work environment.

Work Environment

This position is based in an ITAR regulated work environment with a fluctuating workforce of 60-100 employees. The role is 100% onsite, Monday through Friday, from 8 AM to 5 PM. If transitioned to a direct hire, the schedule may shift to a 9/80 work schedule. The company values collaboration and maintaining a personable touch, with a commitment to not exceed 130 employees. The work environment encourages open communication and values the relationship between HR and employees.

Pay and Benefits

The pay range for this position is $37.00 - $41.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in San Clemente, CA.

Application Deadline

This position is anticipated to close on Oct 3, 2025.