Global Medical Affairs Congress Coordinator

Job Title: Global Medical Affairs Congress Coordinator

Location: Raritan, NJ

Contractor Work Model: Hybrid(must be onsite 2-3 days/week

Start Date: 12/01/2025

Openings: 2

Joule is seeking a highly organized and detail-oriented Global Medical Affairs Congress Coordinator to join a leading pharmaceutical organization based in Raritan, NJ. This hybrid role (2-3 days/week onsite) offers the opportunity to support strategic congress activities that drive scientific engagement on a global scale.

The ideal candidate will bring a Bachelor's degree and a minimum of 3 years of experience supporting medical congresses within a Medical Affairs department, with a proven ability to manage cross-functional collaboration, timelines, and compliance in a fast-paced environment.

Job Description

The Congress Coordinator plays a vital role in supporting external engagement activities during congress events. This position is responsible for managing outreach, coordinating logistics, and providing on-site support to ensure seamless execution of congress engagements. The ideal candidate will serve as a key contact point, maintain accurate records, and facilitate communication across teams, with a strong focus on system management and data integrity.

Key Responsibilities:

• Outreach & Communication:

Supports outreach efforts to Asset Teams and acts as a primary contact during congress, under the oversight of the External Engagement Project Manager.

• Conflict Resolution:

Escalates scheduling conflicts flagged within the system to appropriate stakeholders for prompt resolution.

• On-Site Support:

Provides on-site assistance during congress events to track attendance and support the External Engagement PM in logistics and coordination.

Qualifications & Skills/ Minimum Experience Required:

• Degree Required: Minimum BS/BA

• 3-5 Years of experience in OL engagement management or project management

• Familiarity with medical congresses

• Strong organizational and communication skills including communicating with external customers

• Proficiency in system data entry and management

• Ability to escalate issues effectively and coordinate with cross-functional teams

• On-site support experience is preferred

• Familiarity with H1 modules or similar engagement tracking systems is a plus

Travel Requirements: Up to 50% domestic and international

System One, and its subsidiaries including Joulé, ALTA IT Services, and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

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Ref: #568-Clinical

System One, and its subsidiaries including Joulé, ALTA IT Services, CM Access, TPGS, and MOUNTAIN, LTD., are leaders in delivering workforce solutions and integrated services across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible full-time employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.