GI Scheduler/Patient Service Representative - Gastroenterology, Westwood

Administrative Coordinator

Work Location: Los Angeles, CA, USA

Onsite or Remote

Fully On-Site

Work Schedule: Monday-Friday 8:00am-5:00pm

Salary Range: $30.36 - $43.49 Hourly

Employment Type: 2 - Staff: Career

Duration: indefinite

Job #: 26451

Primary Duties And Responsibilities

Under the general supervision of the office manager, in this role, you will:

• Schedule and coordinate all follow-up appointments and cancellations for multiple locations.
• Schedule research visits based on study schedules based on length of treatment and nurse to patient ratio.
• Block MD and treatment schedules in CareConnect when requested.
• Ensure valid authorization is obtained and attached to appointment.
• Complete demographics in CareConnect.
• Coordinate referrals with other offices and handle CareConnect In-Basket and email messages.
• Work very closely with the Patient Communication Center, the physician liaisons and all providers.
• Provide back up administrative support and triage calls.

Job Qualifications

Required:

• Ability to creatively integrate competing demands into a productive working environment.
• Skill in verbal communications to clearly convey complex problems in both formal and informal situations.
• Ability to interact diplomatically and sympathetically with a patient population in varying degrees of health.
• Experience with financial clearance of authorizations, referrals, and or insurance verification.
• Ability to provide coverage for Community Clinics as assigned.

Preferred:

• Experience in Gastroenterology.
• Experience in surgical procedure scheduling, and or surgery care coordination.
• Knowledge of specific specialty practice and workflows.
• Working knowledge of patient related policies and procedures as well as a thorough understanding of the University system and its services and programs.
• Knowledge of hospital computer system, and personal computer systems and the various software products to perform administrative work.
• Familiarity and knowledge of authorization process & managed care programs.