Front Office Coordinator

Front Office Coordinator

LHH Recruitment Solutions is currently seeking a dedicated Front Office Coordinator for our Legal client located in Nashville, TN. This is a temporary hire, on-site position with a schedule of Monday to Friday, 8 AM to 5 PM. The Front Office Coordinator plays a crucial role in supporting the teams by handling various administrative tasks, including greeting guests, maintaining documents, and providing exceptional customer service.

Key Responsibilities:

• Manage a busy front desk, including answering and directing incoming calls.
• Greet and assist visitors, ensuring a positive and professional experience.
• Coordinate meeting spaces and handle catering logistics for internal gatherings.
• Oversee meeting logistics by monitoring scheduling tools to ensure rooms are properly set up, and technology is functioning as needed.
• Maintain cleanliness and organization in shared spaces such as kitchens, restrooms, and meeting rooms.
• Lead planning and execution of large-scale company events, managing logistics, vendor coordination, catering, and on-site setup to ensure a seamless experience for attendees.
• Monitor and replenish supplies in common areas.
• Collaborate with internal teams to support marketing and administrative initiatives.
• Attend staff meetings and contribute to team operations.
• Perform other duties as assigned.

Qualifications:

• Previous experience as an administrative assistant or receptionist
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Strong organizational and time management abilities.
• Excellent communication and interpersonal skills.
• Capability to manage multiple tasks and prioritize effectively.
• Attention to detail and accuracy in work.

Pay Details: $24.00 to $28.00 per hour

Search managed by: Tara Dawson

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www-uat.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Ref: US_EN_27_919240_3099925