Fleet Management Specialist

Fleet Management Specialist

Responsibilities:

• Maintain an accurate database and filing system for tracking invoice details.
• Review and approve/reject invoices based on accuracy and contractual obligations.
• Process invoices within SAP.
• Communicate with dealers regarding invoice status with urgency, courtesy, and professionalism.
• Generate cost analysis reports for customers and internal review.
• Assist with the continuous improvement of the fleet management system.
• Maintain accurate and up-to-date fleet records within the database, including location, condition, and availability.
• Process approved requests, including scheduling and prioritization.
• Process work orders as needed.
• Obtain PO and invoice dealers for demo or rental usage.
• Inspect all trucks for safety and quality standards before shipment.
• Coordinate transportation with the Traffic Department.
• Receive and inspect returned equipment, cleaning, and conduct necessary repairs to restore units to 'ship-ready' status.
• Schedule periodic maintenance and repairs.
• Manage all online invoice payment processes, including registrations and claims.
• Serve as the primary point of contact for field service/repairs needed for trucks.

Essential Skills:

• Proficiency in invoice processing and data entry.
• Strong customer service skills.
• Experience in records management and work order processing.
• Scheduling and coordinating abilities.
• Proficiency in Microsoft Office applications (Word, Excel).
• Experience using an ERP system (SAP preferred).
• Ability to work independently with minimal supervision.
• Detail-oriented with strong organizational and communication skills.

Additional Skills & Qualifications:

• High School Diploma or equivalent required.
• Additional technical training or military technical training is a plus.
• Experience in automotive or industrial equipment customer service administration preferred.
• Experience managing material handling equipment fleets is preferred.
• Technical aptitude with the ability to read technical parts and service manuals is preferred.
• Positive attitude and willingness to learn.

Work Environment:

This position is fully on-site at our plant location, with working hours from Monday through Friday, 8:00 am to 5:00 pm. You will collaborate closely with two Fleet Managers and engage with the Sales, Warranty, and Quality teams.

Job Type & Location:

This is a Contract position based out of Summerville, South Carolina.

Pay and Benefits:

The pay range for this position is $22.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type:

This is a fully onsite position in Summerville,SC.

Application Deadline:

This position is anticipated to close on Oct 13, 2025.