Executive Assistant

? Now Hiring: Executive Assistant to Chief Operating Officer | High-Level Support Role

We’re partnering with a mission-driven healthcare organization on a confidential search for a seasoned Executive Assistant to support a dynamic and fast-paced Chief Operating Officer (COO) .

This is a critical support role requiring exceptional judgment, discretion, and the ability to manage complex priorities with professionalism and efficiency. You’ll be the COO’s right hand—helping drive organizational initiatives forward by keeping communications, schedules, and projects running smoothly.

? Key Responsibilities:

• Provide high-level executive support to the Chief Operating Officer
• Manage calendar, schedule meetings, and prepare supporting materials
• Coordinate domestic travel and logistics for the COO and executive leadership events
• Take detailed minutes for monthly board meetings and help coordinate semiannual board retreats
• Create org charts, draft reports, and support strategic initiatives
• Maintain strict confidentiality and act as a trusted liaison across departments
• Assist with internal communications, meeting prep, and follow-up tracking

? Ideal Candidate:

• 5+ years of progressive administrative experience, with at least 2 years supporting senior leadership
• Strong background in healthcare, nonprofit, or mission-driven environments is a plus
• Exceptionally organized, resourceful, and able to anticipate needs and prioritize tasks
• Proficient in Microsoft Office Suite and virtual meeting platforms (Teams, Zoom)
• Comfortable coordinating logistics and handling occasional travel for board-related events
• Discreet, proactive, and execution-focused —someone who sees what needs to be done and gets it done

This is a full-time, onsite role , with some travel required. You’ll be working closely with an energetic and results-driven COO who values clarity, speed, and trusted partnership.

? If you’re a confident, high-performing EA looking to make an impact, let’s talk.

? Apply in confidence or message us directly to learn more.