Administrative Assistant - Construction

Must Have Requirements - Minimum requirements for the role.

• 1-2 years’ experience in admin support role
• Familiarity with Google Suite
• Strong knowledge of spreadsheet work (Google Sheets/Excel, using formulas, auto sums, calculations, etc.)
• Basic communication skills and ability to write professionally
• Familiarity with billing of materials
• Good attitude/communication, willing to learn

Nice to Have Requirements - Skills/experiences/traits that make the candidate truly outstanding.

• Degree or experience in related field
• Experience working in utilities/construction & working with contractors

Job Description:

Insight Global is looking for a project coordinator to join a team at a major construction company in Charleston, SC. This individual will serve as a vital link between our outdoor living, sales, and office teams, ensuring a seamless experience throughout the sales and pre-construction phases. This role is instrumental in delivering exceptional client service and supporting revenue growth. As a key administrative partner, the coordinator will streamline communication, enhance operational efficiency, and uphold consistency across processes and procedures. A strong focus will be placed on documenting and refining workflows to support team success. Success in this role requires outstanding organizational skills, the ability to manage multiple priorities, and a talent for building and nurturing meaningful relationships.

Day-to-Day:

• Provide administrative support across the Outdoor Living team, including two Project Managers and three subcontractor companies.
• Manage job scheduling, client folders, and Buildertrend updates to ensure smooth project execution.
• Assist the Outdoor Living Designer with administrative tasks and material orders to enhance sales efficiency.
• Coordinate permitting processes, including meetings, plan revisions, and HOA/ARB approvals.
• Maintain consistent client communication through weekly updates and calendar management.
• Document and refine team processes for scalability and improved efficiency.
• Facilitate collaboration between Sales and Outdoor Living teams on joint projects.

Compensation:

$20/hr to $25/hr.

Exact compensation may vary based on several factors, including skills, experience, and education.

Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.