Executive Assistant

We’re seeking an experienced Executive Assistant to join a global leader in nutrition and ingredient solutions, known for its commitment to quality, innovation, and people-first culture. The organization partners with many of the world’s most recognized brands in food, beverage, and wellness, offering an environment that values collaboration, excellence, and continuous improvement.

As the Executive Assistant , you will provide high-level administrative support to executive leaders while serving as a trusted liaison across departments and with external stakeholders. Reporting to the Executive Administration Team Lead, this role is part of a best-in-class administrative team that plays a critical role in supporting daily operations and strategic initiatives.

This position is ideal for someone who thrives in a fast-paced, dynamic environment and takes pride in organization, professionalism, and anticipating the needs of others.

• Location: Downtown Chicago, IL (Hybrid – 3+ days per week in office)
• Possible temp to perm for the right fit
• Up to $34/hr pay - weekly pay

Key Responsibilities

• Provide high-level administrative support to VP-level and executive leadership team members
• Manage and maintain complex calendars with strong attention to detail and prioritization
• Coordinate domestic and international travel, including flights, accommodations, and ground transportation
• Prepare and process expense reports and meeting documentation
• Execute detailed meeting coordination, including logistics and preparation of materials
• Proactively manage schedules, anticipating needs and protecting executive time
• Handle confidential information with the highest level of professionalism and discretion
• Coordinate special projects and events requiring advanced logistical planning
• Collaborate closely with the U.S. and global administrative teams
• Provide backup support to other executive assistants and front desk coverage when needed
• Partner with the EA Team Lead on internal and external meetings, strategic initiatives, and events

Qualifications

• Minimum of 2 years of experience supporting senior executives
• Strong organizational skills and exceptional attention to detail
• Ability to anticipate needs, think ahead, and manage shifting priorities
• Excellent communication skills—both written and verbal—with a professional and approachable style
• High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, and CoPilot)
• Experience coordinating domestic and international travel
• Strong problem-solving skills and ability to work independently and collaboratively
• Flexible and adaptable to changing needs and schedules
• Must have access to public transportation (parking not available)
• Ability to support early morning and evening events as needed