Executive Assistant and Medical Staff CoordinatorWinter Garden, FL

Executive Assistant And Medical Staff Coordinator

At AdventHealth Winter Garden, which is one of the newest AdventHealth facilities in Central Florida, we're dedicated to providing exceptional care. And to us, that means expanding our footprint and bringing specialty services close to home and 400 new jobs to the area. Our newly constructed inpatient tower will provide space for 80 beds and services like advanced gynecology, cardiology, gastroenterology, general surgery, neurology, orthopedics, primary care, spine health and urology and help us get closer to our mission of helping the community of Central Florida feel whole.

Every day, our fellow team members show up to work, unified by one shared mission: Extending the Healing Ministry of Jesus Christ. As a faith-based health care organization, our story is one of hope as we strive to heal and restore the body, mind and spirit. Though our facilities are spread across the country, this unwavering belief binds us together. Across every office, exam and patient room, we're committed to providing individualized, holistic care. This is our Christian mission, and it inspires us to help make communities healthier and happier.

The role you'll contribute:

Position level is based on reporting structure (see "Reports To" above, referenced below as "Leader"). Supports Leader as direct executive assistant, with responsibilities including calendaring, travel arrangements, correspondence, and other administrative functions. Will professionally represent Leader as requested and in all associated responsibilities. Actively participates in outstanding customer service and accepts responsibility in maintaining relationships that are equally respectful to all. Manages a variety of medical staff meetings and projects, including the independent performance of a wide range of complex administrative assistant duties and a multitude of office procedures in support of the Campus Officers of the medical staff at the campus location as well as system wide when needed. Serves as a liaison between Campus medical staff members and Campus Officers, centralized medical staff services, other hospital departments, and administration.

The value you'll bring to the team:

• Plans campus events for the Medical Staff Members.
• Manages calendar for CMO Leader, scheduling meetings and appointments, and coordinates travel arrangements including lodging, air/land, transportation, event registration, etc.
• Answers/screens incoming calls, taking messages and routing calls as appropriate. Retrieves voice messages as requested. Greets and assists visitors. Professionally represents Leader and AdventHealth in all communications and as requested at meetings, events, etc. Communicates effectively and appropriately based on visitor needs and age level.
• Provides administrative and secretarial support including opening and disbursing Leaders incoming/outgoing mail; completing correspondence duties including composing and editing letters, memos and other correspondence; preparing expense reports, PAVs, and supply orders; preparing and updating presentations, spreadsheets, etc.; maintaining files and records, equipment, etc.

Qualifications

The expertise and experiences you'll need to succeed:

• Bachelors degree and/or
• 4 plus years experience in a healthcare environment as an administrative or executive assistant, secretary, or other higher level administrative/office support role.

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.